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FOI Act Sections 15 & 16 Reference Book

Part 2 - The Mission, Role, Structure and Statement of Confidentiality of the National College of Ireland

Our Mission Statement

The National College of Ireland is dedicated to providing the highest quality education that is accessible to learners in a manner that meets their needs. We achieve this goal by creating a dynamic, learner-centred environment that promotes INDIVIDUAL POTENTIAL.

A central focus of our mission is to provide accessible, quality education at a time place and pace that suits the learner’s situation and aspirations. This requires a consistent LEARNER FOCUS.

National College of Ireland, as an EMPOWERED ORGANISATION, is motivated and supported by the deep commitment of all faculty and staff to facilitate learners to work to the full extent of their capabilities.

As part of our commitment to DEDICATED, EXCELLENT SERVICE, our faculty and staff are empowered to create and facilitate a learning environment that supports and stimulates learners and enables them to realise their full potential.

Our Values

Guided by a set of SHARED VALUES - Empowerment, Excellence, Partnership and Service -which inform all our decisions and actions, the College achieves real outcomes for people by:

Providing high quality, relevant programmes and services in response to learner needs

Providing flexible and innovative delivery mechanisms at a time, place and pace that suits the learner
Recognising and facilitating different learning styles of learners and providing innovation in teaching methodologies
Providing and developing programmes and services in partnership with the learner, business and community organisations.
Encouraging learners to realise their full potential in a supportive, friendly and service oriented environment.

Our Beliefs

We believe in your ability to succeed, to achieve your ambitions and to realise your potential to its fullest extent. Our belief and confidence in your potential is at the heart of NCI’s relationship with learners, and is central to everything we do.

Our Approach

The National College of Ireland is dedicated to providing the highest quality education accessible to learners in a learner-centred environment that promotes individual potential.

Our Commitments

We are committed to providing learners with:

Accessible, quality education at a time and pace that suits the learner’s situation and aspirations.
A learning environment and resources that support and stimulate learners and enables them to realise their full potential
An environment that promotes continuous improvement
Courses of the highest quality
Accurate information about all programmes and expectations
Assessment of learning that is fair, valid and timely
The opportunity to evaluate teaching and programmes in confidence
A skilled, qualified and supportive faculty and staff who will treat all learners with dignity and respect and be responsive to learner needs and concerns
A fair and consistent enforcement of all College rules and regulations
A healthy and safe environment that promotes a positive learning experience

For additional clarity, the full breadth of the NCI mission may be graphically illustrated as follows:

NCI's Mission Plan

Achieving our mission –what we do.

The National College of Ireland achieves its mission by provision of a range of 3^rd level educational courses as follows

Class Times
Full-time Day Courses Part-time day/evening/weekend programmes
Class Location
Main campus located in convenient Dublin city centre location 40 campus locations throughout Ireland On-line programmes Distance learning
Qualification Level
Postgraduate qualifications Degree programmes Work-based education & training Learning in the community

Research

The College also has an active research programme in the area of Learning and Teaching and associated technologies.

Enterprise

The College has its own business incubator –The International Centre for Learning and Teaching Technologies (ICELT) which encourages and supports new enterprise developments in the Learning and Teaching sector

Our Policy on Confidentiality

We undertake to treat as confidential any information provided to us in confidence by individuals or others, subject to our obligations under law, including the Freedom of Information Act. If, for any reason, you wish that information provided to us should not be disclosed because of its sensitive nature, then you must, when supplying the information, make clear this wish, and specify the reasons for the information’s sensitivity. We will consult with you before making a decision on any Freedom of Information request received, involving sensitive information which you may have supplied.

Overview of the Structure and Organisation

Role and Legal Status

The National College of Ireland is a 3^rd level learning, teaching and research institution.

The College is a ‘not for profit’ private company, limited by guarantee, and with Revenue approved charitable status. Overall responsibility for the College under its Articles and Memorandum of Association rests with the Governing Body, with executive responsibility resting with the President of the College. The President is supported in this role, by a management structure as set out below.

*Click on the image for a larger view

Governance, Management and Organisation of the National College of Ireland

1 The Governing Body

The Governing Body constitutes the Board of Directors the National College of Ireland, and is responsible for the overall management and direction of the College and it’s compliance with company law. The Governing body establishes and monitors the College’s strategic direction and policy, its financial planning, and compliance with best practice in all College activities. It consists of 13 members drawn from the following nominating bodies

IBEC
ICTU
The Jesuit Order
The Staff of the College
The Students Union of the College

The President of the College is ex officio a member of the Governing Body, which elects its own Chair from amongst its own members. The Governing Body may from time to time appoint such sub committees as it deems proper to assist it in such manner as it may decide

1.1 Finance Sub Committee of the Governing Body

The Governing Body has established a Finance sub committee which reports directly to the Governing Body itself, and which oversees the financial planning and reporting compliance of the College as a Ltd company.

Classes of Records retained

The Company secretary is responsible for the retention of all records relating to the Governing Body which include

Minutes of meetings of the Governing Body
Minutes of the Finance sub committee
General correspondence

Rules and procedures

The Company Secretary retains the records of the Governing Body in accordance with Company Law requirements. The annual audited accounts of the College are on public record, and can be obtained from the Companies Office.

Contact Person

The Company Secretary
National College of Ireland
Tel: +353 1 4498540

2. The President

The President of the College is responsible for planning in conjunction with the Governing Body, and for the implementation of the policy and administrative decisions of the Governing Body. The President exercises overall responsibility for the day to day running of the College, and plays a pro-active role as a member of the Governing Body, as well as chairing the Executive Committee of the College, the Academic Council, and other committees as appropriate.

Classes of records retained

Records retained in the Presidents Office include

Minutes of the Executive Board
Minutes of the Management Committee
General Strategy documentation
General Correspondence
General reports pertinent to College development

Rules and Procedures

All records held in the Presidents Office are held in accordance with the document retention policy of the National College

Contact:

The President
National College of Ireland
Tel: +353 1 4498511

2.1 Key Committees chaired by the President

The President chairs a number of key academic and administrative committees of the College as follows;

Management Committees

*Note - Click on the image for a larger view

2.1.1 Academic Council

The Academic Council assists the Governors in the Planning, coordination, development and overseeing of the educational work of the College, and is chaired by the President.

The principal functions of the Academic Council are

To design, develop and implement appropriate s programmes of study;
To make representations to the Governors for the establishment of appropriate structures to implement the programmes referred to above
To make recommendations to the Governors on programmes for the development of research
To make recommendations to the Governors for the selection, admission, retention and exclusion of students generally
Subject to the approval of the Governors to make and to implement the academic regulations of the College
To agree with the Governors the form of regulations to be made by the Academic Council for the conduct of examinations and for the evaluation of academic progress
To make recommendations to the Governors for the award of Fellowships. Scholarships. Bursaries and other awards
To make general arrangements for tutorial or other academic counselling.
To exercise any other functions that may be delegated to it by the Governors
To implement any regulations which may be made by the Governors concerning any of the matters aforesaid
Subject to approval by the Governors ,to establish such and so many committees ,consisting either wholly or partly of persons who are not members of the College as it thinks proper to assist it in the performance of its functions
Subject to the directions of the Governing Body, the Academic Council may regulate its own procedure

Internal Rules, guidelines and procedures used by the Academic Council and its subcommittees

Constitution
Standing Orders
Academic Regulation
College strategy
Unique Learning environment
College Strategic Plan 2003-2008
Learners Charter
Student Policy on Dignity and Respect
General Assessment Regulations and procedures
Admissions and Progression Policy Course Development and Review Handbook
External Examiners Policy and Procedures
Parent Safety Statement
Intellectual Property Policy
Organisational Chart
Student Handbook
Viewing of Examination Scripts Policy
Access Policy
Marks & Standards Procedures
Policy & Procedures for Programmatic Review
Policy & Procedures for Institutional Review
Admissions Policies & Procedures
HETAC Policies and Guidelines
General Examinations Regulations and Procedures
Post Graduate Studies Handbook

Records Kept

Minutes of meetings of Academic Council and its sub committees

Contact:

The Registrar
Tel: 4498514
Email: jmcgarrigle@ncirl.ie

2.1.2 The Executive

The Executive Committee, which is accountable to the President, is the senior management committee with responsibility for development, implementation of strategy and approval of appropriate policies and procedures, agreement of plans, monitoring of corporate performance and ensuring that all aspects of the corporate function operate with optimal efficiency and effectiveness. Although each member of the Executive Committee has an overall defined area of responsibility in this context, the Committee assumes a shared responsibility for every aspect of the College’s operations. The Executive Committee will help also to determine the corporate response to specific initiatives or situations.

Internal Rules, guidelines and procedures used.

Strategic Plan - Goals and Objectives
College Mission Statement
Budgetary & Financial Policies
Academic Policies and procedures
QA Manual
Benchmarking

Records Held

Minutes of meetings of the Executive

Contact:

The Presidents Office
Ph 4498511

2.1.3 The Management Committee

The Management Committee is the primary forum for day to day operations of the College. It is also the body at which management information is shared and to which members are encouraged to raise issues for general consideration and to bring forward topics for discussion.

The Management Committee monitors departmental performance in achieving overall operational targets as defined by the Executive Committee. The committee will work to ensure interdepartmental effectiveness in managing performance.

The Management Committee has responsibility for management of academic and administrative matters for academic planning, development and implementation of academic and administrative policies and procedures, monitoring of academic performance including benchmarking and financial performance, contributing to all executive decisions, including allocation of resources, that impact on academic affairs and, generally, ensuring that the activities of the College function optimally.

Records held

Minutes of meeting of the Management Committee

Contact:

The Presidents Office
Ph 4498511
Email joconnor@ncirl.ie

3 The Vice President Academic and Administration

The Vice President Academic and Administration, reports to the President, and has the authority and responsibility necessary to manage the day to day academic and administrative management of the College. The Vice President Academic and Administration attends at meetings of the Governing Body and is a member of the Executive Board of the College .

Specific areas of responsibility include:

Management of the day to day implementation of the College strategies in the areas of Learning and Teaching Programmes and Learning and Teaching Enterprise;
Overseeing all activities related to academic administration including, admissions, registration, scheduling (exams and time-tables), student awards, student housing services, student life and all other student services;
Oversight of the design and development of Quality Assurance/Quality Improvement policies and procedures in accordance with HETAC guidelines and policies;
Overseeing the implementation of internal academic accreditation processes and procedures;
Overseeing the management of External Examiner process, including appointment of External Examiners, submission and processing of research theses;
Compilation, continuing review, updating and distribution of all policies and procedures relating to the National College of Ireland; and compliance with same

Reporting to the Vice President Academic and Administration

The following areas of College activities, together with their management and staff, report to the Vice President Academic and Administration.

The Registrar
The School of Business
The School of Informatics
The Centre for Continuing and Professional Studies
Student Recruitment and Publications
Director HR

3.1 The Registrar

The Registrar is an Officer of the College, and a member of the Executive Board of the College. Key areas of responsibility include,

Design and development of Quality Assurance/Quality Improvement policies and procedures in accordance with HETAC, FETAC, CAO and other regulatory requirements
Compilation, continuing review, updating and distribution of all policies and procedures relating to the National College of Ireland.
Secretary to the Academic Council and management of relevant Academic Council Sub-Committees ;

Management of all activities related to Academic Administration and student support services to include:

Coordination of all College ceremonies.
Admissions
Registration
Student records and services
Time-table schedules
Careers and Opportunities
Examination and examination schedules
Student awards
Liaison with Students Union
Student Counselling
Student Wellbeing
Careers and Appointments
International Office
Freedom of Information

Records Held

External

CAO Memorandum of Understanding
HETAC and FETAC regulations

Internal

Procedures for application for admission to the College
Procedures for selection of non standard applications to the College
Policy on new admissions for students with Special Needs
Policy & Procedures for Postgraduate Research Students
Policy on Admission & Progression within the Institute
Academic Regulations
Learners Charter
QA Manual
Examination results
Examination scripts
Student interviews
Student disciplinary procedures
Minutes of Academic Council
Student records including Admission, Registration Examinations,
External Examiner reports
College’s Programme of courses
General correspondence with students, and external educational bodies.
HETAC Records
Miscellaneous academic correspondence

Publications

Student Handbook
QA Manual

Contact:

The Registrar
National College of Ireland
Mayor St, IFSC, Dublin 1
Tel: 4498540

Reporting to Registrar

The following areas of operations and their management and staff report to the Registrar,

3.1.1 Admissions and Student Records

Rules, guidelines and procedures used

Internal

Guidelines for granting of financial support through DOES Student Assist fund
Policy for admissions of Students with Special Needs
Guidelines for Provision of Equipment for Students with Special Needs
Procedure for the provision of Additional Tuition to Full-time Registered Students
Learners Charter
Mentoring Arrangements
QA Manual

External

Guidelines for granting of financial support

Publications Issued

General Information Leaflets

Contact:

Head of Learner Life
Tel: +353 (0)14498697
Email: info@ncirl.ie

3.1.2 Freedom of Information Service

Rules, guidelines and procedures used

External

Freedom of Information Act 1997 and 2003
Government regulations

Internal

Procedures and guidance in dealing with Freedom of Information requests
Records Management and Retention Policy.

Publications Issued

Section 15 Reference Manual - guide to functions and records of the College
Section 16 Reference Manual - guide to rules, guidelines and procedures
Freedom of Information Staff Guide
Freedom of Information website

Contact:

Freedom of Information Officer:
Tel: 4498619
Email foi@ncirl.ie.

3.1.3 Library and Information Service

Internal rules, guidelines and procedures used

Academic Regulations
Library regulations and other regulations relevant to the provision of the library service.

Publications Issued

Library fact sheets
General information
Regulations

Contact:

Librarian
Tel: 4498509
Email: info@ncirl.ie

3.1.4 Careers and Appointments Service

Rules, guidelines and procedures used

College Policies and Procedures
Student Charter
Publications Issued
General Information Leaflets

Contact:

Careers and Appointments Officer
Tel: 4498526
Email: info@ncirl.ie

3.1.5 Health and Welfare Service

Rules, guidelines and procedures used

Internal

Compliance with College policies and procedures
Compliance with College Health and Safety Guidelines
Students Handbook

External

Publications
Annual Report
Health Information Leaflets

Contact:

Learner Services
Tel: 4498556
Email: info@ncirl.ie

3.1.6 Quality Assurance

Publications

Quality Assurance Manual

Contact:

The Registrar
Ph 4498540
Email: info@ncirl.ie

3.1.7 Sports and Recreation

Rules, guidelines and procedures used

Use of sport and recreation facilities guidelines
Guidelines for team coaches
Procedures for awarding of scholarships
Academic Regulations
Student Charter
Constitution and standing orders

Publications issued

General Information Leaflets

Contact:

Learner Services
Ph 4498556
Email info@ncirl.ie

3.2 The School of Business

Role and function

The School of Business at National College of Ireland is dedicated to providing the highest quality education that is accessible to learners in a manner that meets their needs. We achieve this goal by creating a dynamic, learner-centred environment that promotes individual potential.

A central focus of our mission is to provide accessible, quality education at a time, place and pace that suits the learner's situation and aspirations. This requires a consistent learner focus.

The School, as an empowered organisation, is motivated and supported by the deep commitment of all faculty and staff to facilitate learners to work to the full extent of their capabilities.

As part of our commitment to dedicated, excellent service, our faculty and staff are empowered to create and facilitate a learning environment that supports and stimulates learners and enables them to realise their full potential.

Academic programmes

A full updated list of the Academic Programmes delivered by the School of Business is available is available on the College website www.ncirl.ie, and is published annually in the College prospectus

Rules, guidelines and procedures used in the School of Business

Academic Regulations

General Assessment Regulations and Procedures
Course development and review procedures
Learning environment support structures
Student problem solving procedures
Conflict of interest procedures
Student Charter
Access Policy
Viewing of examination scripts policy
Marks and standards procedures
Policy and procedures for programmatic review
Admissions policies and procedures
Publications Issued
Course submission documents
Programmatic reviews
Records held
Minutes of School meetings

Contact:

The Head of the School of Business
Tel: +353 (0)1 4498604
Email: info@ncirl.ie

3.2.1 Educational Opportunities Programme (EOP)

Educational Opportunity Programmes is a unit within the School of Business, located at National College of Ireland, Mayor Street, Dublin 1, but providing programmes in an off-campus capacity at locations around the country and thereby to maximize the learning potential of the non-traditional learner in a safe, supportive environment while at the same time providing her/him with the opportunity to excel (i.e. to be graded, to progress and to further support the education cycle within their community).

As currently organised the Educational Opportunity Programmes unit is directly linked into the activities of NCI through its operational placement within the School of Business and the access of participants on its programmes to the College’s mainstream student support, library and administrative structures.

Services Provided

To develop pathways and progression routes for community based learners as well as those others wishing to return-to-learn to access further and higher education. Specifically we

Encourage and support people who traditionally would have not considered the option of returning-to-learn.
Provide (design and deliver) educational programmes specifically for adult and community-based learners at a level that suits their abilities and at different stages in their lifetimes. For example:

Programmes designed to facilitate personal development and social interest.
Programmes designed to support professional development.
Programmes which focus on skill acquisition while generating sustainable community education.
Programmes which provide a starting point for those who wish to formally progress to higher education but who may not have academic qualifications to support this progression.

Classes of records held

Unit administration
Programme descriptions and promotional literature
Student Registration Forms
Project Assessments
Examination Papers & Exam Board broadsheets
Timetables for lecturers, tutorials and assessments
Programme documents (including Student Resource Packs)
Programme evaluations.
Associate faculty teaching records
Notices posted on noticeboards

Rules and practices

In accordance with NCI’s quality assurance policies, practices and procedures as articulated in its QA Manual.

Contact:
Director, EOP
ph 449 8600
Email info@ncirl.ie

3.2.2 International Financial Services Institute (IFSI)

The Institute (IFSI) is located on the campus of the National College of Ireland in the International Financial Services Centre in Dublin. It is therefore in a unique position to provide opportunities for those who wish to develop a wider and more in-depth knowledge of the financial services sector whilst obtaining accredited third level qualifications. The Institute provides a range of innovative educational programmes designed to assist current and future finance professionals in meeting the challenges facing the industry.

Function

The International Financial Services Institute (IFSI) at the National College of Ireland was established in 2003. Its mission is to provide education, training and skills upgrading for employees in the financial services industry, as well as to provide a centre for excellence supporting research and development for the industry. The IFSI is an important element of the specialist and dedicated education and training infrastructure provided by NCI to support the development of the international financial services industry in Ireland and at the IFSC and to improve the attractiveness of Ireland, nationally and regionally, as a location for companies in the financial services sector.

Structure

IFSI is operated as a Centre within the School of Business and has an Advisory Board representative of the financial services and educational sectors

Records Held

Minutes of meetings of the Advisory Committee

Contact Person

Head of the School of Business
Ph 4498604
Email info@ncirl.ie
Website: www.ifsi.ie

3.3 Student Recruitment

Function

To ensure that student recruitment campaigns are fully integrated and tailored to meet the requirements of the target market and the programmes being promoted
To manage all enquiries from potential students efficiently and effectively
To develop and maintain flexible, accurate and easy to use marketing databases
To orchestrate an effective and sustainable selling process within NCI, specifically focused on courses and programmes and to support NCI sales staff in the delivery of their sales targets
To carry out accurate and actionable market research
To produce, timely relevant and professional NCI publications
To contribute to the ongoing development and success of NCI

Services provided

Respond to daily telephone/fax/mail/e-mail/personal caller enquiries regarding NCI
Production and distribution of NCI prospectus and promotional material
Represent NCI at career events
Organise and manage school liaison programmes
Organise NCI Open Days and information sessions
Organise company and school visits

Information available

Information on the website www.ncirl.ie
Undergraduate prospectus
Brochures for part-time programmes
Promotional material for NCI

Records held

Section administration
Correspondence files
All information accessed on the website www.ncirl.ie

Contact
Director, Student Recruitment
Ph 4498616
Email info@ncirl.ie

3.3 School of Informatics

Role and Function

The School of Informatics at National College of Ireland is dedicated to providing the highest quality education that is accessible to learners in a manner that meets their needs. We achieve this goal by creating a dynamic, learner-centred environment that promotes individual potential.

A central focus of our mission is to provide accessible, quality education at a time, place and pace that suits the learner's situation and aspirations. This requires a consistent learner focus.

The School, as an empowered organisation, is motivated and supported by the deep commitment of all faculty and staff to facilitate learners to work to the full extent of their capabilities.

The School of Informatics is specifically responsible for the delivery of a range of undergraduate and postgraduate programmes in computing and Informatics. full details of which are available on the College website at www.ncirl.ie

Rules, guidelines and procedures used in the School of Informatics

Academic Regulations
General Assessment Regulations and Procedures
Course development and review procedures
Learning environment support structures
Student problem solving procedures
Conflict of interest procedures
Student Charter
Access Policy
Viewing of examination scripts policy
Marks and standards procedures
Policy and procedures for programmatic review
Admissions policies and procedures
Policy on progression to follow-on diplomas and degrees
Minutes of School meetings
Research publications

Publications Issued

Course submission documents
Programmatic reviews
Research publications

Contact

Head of School of Informatics
Tel: +353 (0)1 4498606
Email: info@ncirl.ie

3.4 The Centre for Continuing and Professional Studies

Role and Function

Programmes delivered through the Centre for Continuing and Professional Studies are l be offered through a range of delivery mechanisms and offered as in-company, professional development, workplace, and community based programmes. The Centre for Continuing and Professional Studies provides a range of part-time programmes in a variety of business disciplines at its off-campus network. Full details are available on the College website www.ncirl.ie

The Centre for Continuing and Professional Studies provides a range of part-time programmes in a variety of business disciplines at its off-campus network.

Services Provided

The Centre for Continuing and Professional Studies at National College of Ireland is dedicated to providing the highest quality education and training that is accessible to learners in a manner that meets their needs. We achieve this goal by creating a dynamic, learner-centred environment that promotes individual potential.

A central focus of our mission is to provide accessible, quality education at a time, place and pace that suits the learner's situation and aspirations. This requires a consistent learner focus.

The School, as an empowered organisation, is motivated and supported by the deep commitment of all faculty and staff to facilitate learners to work to the full extent of their capabilities.

Classes of records held

Unit administration
Programme descriptions and promotional literature
Student Registration Forms
Project Assessments
Examination Papers & Exam Board broadsheets
Timetables for lecturers, tutorials and assessments
Programme documents (including Student Resource Packs)
Programme evaluations.
Associate faculty teaching records
Notices posted on notice boards

Contact

Head of the Centre for Continuing and Professional Studies
National College of Ireland
Tel (Direct) 01 4498776
Email info@ncirl.ie

Rules and practices

In accordance with NCI’s quality assurance policies, practices and procedures as articulated in its QA Manual.

4.Director of Human Resources

The Director of Human Resources reports to the Vice President Academic and Administration and has responsibility and authority for all personnel and human resource management issues at the National College of Ireland.

Specific responsibilities include:

Development, implementation and monitoring of a modern human resource management culture;
Implementation of all institutional policies related to recruitment and promotion of faculty and staff at the College;
Maintenance of detailed records concerning staff and faculty numbers, nature and terms of employment and representation of various identifiable groups;
Development and implementation of policies for career development and training including policies and procedures for performance evaluation of all employees including matters of pay and reward.
Management of Industrial Relations Issues, and liaison with Trade Unions

Rules and procedures and guidelines used in the office of Director of HR

Relevant Acts of the Oireachtas and Statutory Instruments
Relevant Guidelines from the Dept of Enterprise Trade and Employment
Best HR practice manuals
QA Manual , including sections on recruitment, selection and employment procedures
Staff Handbook
National Wage Agreements

Publications

Staff Handbook

Records held

Individual Staff Personnel Files
Union Negotiations and agreements
Recruitment and selection records
General statistical information

Contact

Director Human Resources
Ph 4498696
Email info@ncirl.ie

5. Director of Finance

The Director of Finance reports directly to the President and has responsibility for the day to day financial management of the College including the preparation of accounts, financial aspects of strategic planning, budgets, payroll systems and financial compliance.

Specific responsibilities of the Director of Finance include

Directing and controlling all aspects of financial administration in line with College strategy, statutory requirements and best business practice;
Developing, managing and implementing the College budgeting strategy;
Responsible for the financial communication strategy and supporting documentation;
Responsible for the development and management of Campus Wide information technology services;
Co-ordinate the risk management function to ensure the application of processes to identify and manage risks in the business and finance areas;
Responsible for the production of Annual Report, and Facts & Figures;
Responsible for the communication of budgetary guidelines across all College departments;
Responsible for the production of month end reporting which includes the preparation of:
Monthly management accounts for budget holders versus budget
Summary statement of Operating Profit or Loss for the College
Balance Sheet for the College
Cash-flow for the College.
Commentary on results highlighting risks & opportunities

Rule Guidelines and procedures used

Payroll systems
Government Public Procurement Regulations
EU Procurement Regulations
EU Regulations as applicable
Payment and Wages Act 1991
Prompt Payments Act 1997
Tax Clearance Procedures
Department of Education circulars and regulations
Internal audit
Statutory Audit
QA Manual
Strategic Plan

Records Held

All financial records of the College including Payroll systems.

Contact
The Director of Finance
Ph 4498525
Email info@ncirl.ie

5.1 The Commercial Manager

The Commercial Manager is responsible for the letting and management of all student residences based at the Colleges IFSC campus, together with the management and letting of the physical infrastructure of the College.

Rules, guidelines and procedures used

Health and Safety procedures
QA Manual
Student accommodation procedures
Events and lettings procedures
Rules and conditions of usage Health and Safety authority procedures
Safety, Health and Welfare at Work Act 1989 and Regulations '92, '95,
Institute of Occupational Safety and Health Guidelines and Procedures
College Parent Safety Statement
College Code of Practice on Fire Safety Management

Publications

College Parent Safety Statement
College Fire Register
Accommodation List

Records held

Minutes of Meetings of the Residence Committee
Health and Safety
Lettings records
Infrastructure Maintenance records

Contact:

The Commercial Manager
Tel: +353 (0)1 449 8704
Email: info@ncirl.ie

5.2 The Manager IT

The IT Manager is responsible for the provision, management and administration of all College ICT Services

Rules, guidelines and procedures used

IT Policy Procedures and Guidelines
Code of conduct
Acceptable usage policy
Email policy
Internet policy
Purchasing procedures and guidelines
CAO Import guidelines
Student records and registration procedures
Data Protection Acts 1988/2003
Publications Issued
College website
College intranet service

Contact:

The Manager IT
Tel: +353 (0)14498541
Email: info@ncirl.ie

6. VICE PRESIDENT, RESEARCH & GRADUATE STUDIES

The Vice President, Research and Graduate Studies reports to the President and has responsibility and authority for promotion and overall management of the Learning and Teaching and research mission of the College, and implementation of the unique learning environment at NCI and is responsible for Graduate Studies (Taught and Research).

Specific responsibilities of the Vice President Research and Graduate Studies include:

Promotion and encouragement of a research ethos within all academic departments of the College in keeping with the College research strategy;
Responsible for all strategic policy and procedures relating to graduate students and programmes (taught and research), including the development of a strategic plan for increasing graduate numbers and the review and amendment of graduate regulations;
Development and implementation of recruitment procedures for graduate students, as well as raising the profile of NCI as a favoured location for graduate study;
Responsible for ensuring that College-wide communications are regular, relevant and reliable;
Review of procedures and standards for supervision of graduate students;
Liaison with national and international agencies concerning opportunities for funding of research;
Liaison with local and national organisations and corporations concerning research initiatives
Rules, guidelines and procedures used in the office of Research and Post graduate studies

Academic Regulations

General Assessment Regulations and Procedures
Course development and review handbook
Learning environment support structures
Post graduate research degree regulations and procedures
Student t problem solving procedures
Conflict of interest procedures
Intellectual property guidelines
Research strategy Plan

Records Held

Minutes of Research Committee meetings

6.1 Graduate Research School of Learning and Teaching

The Graduate Research School of Learning and Teaching at National College of Ireland is dedicated to providing the highest quality graduate education that is accessible to learners in a manner that meets their needs. We achieve this goal by creating a dynamic, learner-centred environment that promotes individual potential.. This requires a consistent learner focus.

The School, as an empowered organisation, is motivated and supported by the deep commitment of all faculty and staff to facilitate post graduate research learners to work to the full extent of their capabilities and achieve the highest international standards.

Rules, guidelines and procedures used in the Graduate School

Academic Regulations

General Assessment Regulations and Procedures
Course development and review procedures
Learning environment support structures
Student problem solving procedures
Conflict of interest procedures
Student Charter
Viewing of examination scripts policy
Marks and standards procedures
Admissions policies and procedures
Policy on progression to follow-on diplomas and degrees
Research publications

Records Held

Minutes of School meetings

Contact
Vice President Research and Graduate Studies
Ph 4498687
Email: info@ncirl.ie

6.2 INTERNATIONAL CENTRE FOR EDUCATION AND LEARNING TECHNOLOGIES(ICELT)

BIC/NCI is a Business Incubator located within the National College of Ireland's campus within the International Financial Services Centre (IFSC) in Dublin and, as such, provides extensive opportunities for interaction between the professional environment that surrounds it and the academic environment of the College. In so doing, it realises opportunities for those with professional interests in the business, finance and other sectors to develop a wider and more in depth knowledge.

ICELT is fully integrated into NCI’s strategic mission; ICELT’s primary aim is to assist in the creation of knowledge intensive companies in the teaching and learning and related technology sectors, through the creation of the right environment for enterprise development.

Services Provided

Provision of state-of –the art, affordable incubation space with leading-edge communications infrastructure
ICELT provides a comprehensive range of business supports which include:
- access to a strong advisory board of experienced professionals
- advice and assistance in ideas generation, feasibility studies, project appraisal, business planning, legal & accounting and sources of finance.
- business mentoring
- networking activities with similar or related businesses
- introduction to support providers and entrepreneur enablers
ICELT facilitates the commercialisation of internally generated research and maximise the commercial value of research emanating from the College’s learning research centre.
Provides new business growth through the development and exploitation of value-added learning and related technologies and services- software, multi-media and Information Communications Technology (ICT).
Promotes a culture of entrepreneurship throughout the College
ICELT has developed strong strategic alliances and networks with key stakeholders including: industry, academia (internal and external), government departments and agencies, and the local community

Records held

ICELT Advisory Board Meeting Minutes
ICELT Client Files:
License Agreements
Intellectual Property Rights (IPR) Agreements
Share Option and Other Equity Agreements

Contact

Mr Gerry Macken
Director ICELT
National College of Ireland
Tel (Direct) 01 4498776
Email gmacken@ncirl.ie
Website: www.ncirl.ie