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Position:                           Admissions Co-Ordinator


NCI Job Code:                NCI 0689


Reporting to:                   Director of Student Services


Supervised by:                 Admissions Officer


Purpose of Position:

To ensure the effective and efficient daily operation of the College’s admissions processes. To ensure the highest standard of service is provided to students, staff and the general public and that the College’s Record and Reporting System is properly maintained throughout the recruitment period.


Key Relationships:         

Admissions Officer

Director of Student Services


Marketing team

Professional Education & Training

Prospective Students

Deans of Schools

Programme Directors


Key Responsibilities:


Assist in the administration of domestic and international college applications

Assist in the maintenance and integrity of the application process for domestic and international students.

Assist in the preparation of management reports, documents and statistical analysis on admission trends, CAO, Department of Education and student profiles.

Apply the admissions requirements in accordance with QQI and College regulations for all programmes and distribution of them to the schools and the marketing department.

Ensure the delivery of a high quality robust application process for applicants.

Attend meetings and any other events in relation to Student Services/ Admissions as required.

Ensure walk-in queries are dealt with efficiently

Maintain the integrity of the student record database.

Maintain efficient systems for student enquiries, admissions, student cards, tracking and documenting student attendance and registration.

Usage of online services (online application, registration, build and plan curriculum), identify any issues and escalate as required

Assist in CAO processes (attending conferences, comparison of statistics, area based partnerships)

Assist in the monthly analysis of applications and comparison of courses.


Additional responsibilities as part of the Student Services team under the direction of the Director of Student Services:


Assist in the co-ordination of all College Graduations and events where appropriate.

To provide support in the Examination process as required.

Such other activities as may be required to support the Student Services Department.


Key Attributes:


A third level qualification would be preferable.

Previous experience in a similar role

At least two years’ experience within an administrative role.

Experience within an Irish third level education environment.

Good analytical ability – understand, analyse and relate complex information.

Excellent report writing skills.

Ability to work independently and as part of a team.

Good interpersonal and communication skills.

Excellent organisation skills.

Experience of working to deadlines.

Pro-active time management.

Proficient in MS office, Quercus and other academic systems.

Flexible approach to work and a “can-do” attitude.


Salary Band:                    Administrator Band €30,000 - €42,000

Annual Leave:     24 days pro rata

Contract:              Specific Purpose Contract – expected duration 6 months


Application Process: To apply, please e-mail your cover letter and CV, quoting reference number: NCI0689 to: recruitment@ncirl.ie by 5pm, Thursday 15th September 2016



The functions and responsibilities assigned to the Admissions Co-Ordinator, are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the NCI.


Equal Opportunities Policy:

National College of Ireland is an equal opportunities employer and is committed to the employment policies, procedures and practices which do not discriminate on grounds such as gender, marital status, family status, age, disability, race, religious belief, sexual orientation or membership of the travelling community.



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