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Position: Personal Assistant to President

Reporting to: President

Job Code: NCI 0765 

Purpose of Position:

To provide professional administrative support to the President of NCI

Key Relationships:

• President
• Executive Team & Executive Group
• Governing Body
• Governing Body Sub Committees – Risk Committee & Finance Committee
• Early Learning Initiative
• Schools
• Marketing Department
• International Department

Key Responsibilities:

• Professionally managing and responding to enquiries to the President’s Office by phone and email
• Document production and report production
• Diary management for the President
• Making travel arrangements for the President
• Collation and circulation of papers to NCI Governing Body, Finance & Risk Committees
• Compiling contributions to NC Inbox, the College’s internal newsletter
• Secretarial support to the Executive Team and Executive Group – taking minutes, tracking actions, documentation distribution
• Manage the process for the Dean’s post-graduate scholarship awards
• Co-ordinate President’s Awards and Honorary Fellowships for Graduation Ceremonies
• Invoice management, visa requisition & processing of expenses for President’s Office
• Keeping President’s Office & Strategic Management sections of the staff website up-to-date
• Maintaining an up-to-date database of President office contacts
• Special projects

Key Attributes & Requirements:

• Highly motivated with a minimum of 3 years’ personal assistant experience
• High level of proficiency in the use of Microsoft Office particularly in Word, Excel & PowerPoint.
• Adept at multi-tasking and in use of technology
• Experience of producing high quality presentation materials and organisation structure charts
• Excellent communication skills
• Strong ability to develop and maintain key relationships
• Adaptability
• Ability to treat sensitive information with discretion and confidentiality 

Contract: Fixed Term Contract for two years
Hours: Full-time, 35 hours a week with flexibility needed to work additional hours
Salary: Dependent on experience – Administrator Salary Band €30,150 - €42,210 or Specialist/Senior Administrator Salary Band €36,180 - €52,260)
Holidays: 24 days per annum

Application Process:
Applications on the NCI website are confined to NCI employees and need to be submitted before 5pm Monday 11th June 2018. NCI employees are requested to email their cover letter and CV quoting reference number: NCI 0765 to recruitment-cdolan@ncirl.ie 

Note: The functions and responsibilities assigned to the PA to the President are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the NCI.

National College of Ireland is an equal opportunities employer. 

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