Purpose of Position:

Working together with internal departments the Apprenticeships’ Co-Ordinator will support faculty and staff in matters relating to the coordination and administration of apprenticeship programmes.

The post-holder will drive the implementation of the apprenticeship strategy involving: 

- coordination and oversight of consortium activities for the International Financial Services Apprenticeships

- development and implementation of a ‘promotion and relationship strategy’ to attract new, and enhance existing employer participation 

- assist in nurturing new employer participants to support a pipeline of prospective apprentices

- coordinate, and streamline apprenticeship operating policies and procedures 

- build relationships with multiple internal and external stakeholders, including private sector employers, and public sector bodies, such as SOLAS, National Apprenticeship Office, HEA, QQI, etc. 

- coordination of academic delivery and documentation of the workplace aspects of apprenticeship programmes.

The role also involves supporting the Academic Director/Apprenticeships Manager with all aspects of the delivery and development of apprenticeships in NCI.

Reporting to: 

Director Centre for Education & Lifelong Learning 

Key Relationships: 

  • Academic Director/Apprenticeships Manager 
  • Director of the Centre for Education and Lifelong Learning 
  • Vice-President Academic and Administrative Affairs
  • Senior Academic Operations Manager
  • Apprenticeship Programme Directors
  • Apprenticeship Programme coordinators and school administration
  • Students on apprenticeship programmes
  • Careers Team
  • Marketing and Admissions Teams
  • Apprenticeship Employers
  • Consortium Steering Groups
  • National Apprenticeship Office
  • Apprenticeship Council
  • HEA

Key Responsibilities: 

  • Coordinate with college departments on the operational effectiveness of apprenticeship programmes. 
  • Coordinate and support reporting requirements by external stakeholders, including SOLAS, National Apprenticeship Office, and HEA.
  • Proactively contribute to the success of apprenticeships in NCI to deliver a consistent, high quality, seamless and effective experience for our students and stakeholders.
  • Assist the Academic Director/Apprenticeship Manager with aspects of internal and external relationship management and reporting needs against the requirements of the National Apprenticeship Scheme.
  • Assist the Academic Director/Apprenticeship Manager with all reporting, financial, operational, programme and strategic planning needs with particular focus on the advancement of key NCI strategic goals and objectives for the quality, sustainability, and scalability of Apprenticeship programmes. 
  • Liaise with staff across NCI’s Professional Services to ensure effective working across academic, administrative, and technical support staff to enable the Academic Director/Apprenticeship Manager to meet National Apprenticeship requirements and meet NCI academic and business objectives.
  • Supporting the Director of CELL and colleagues in CELL to contribute to the overall development of CELL and the development of new programmes especially in apprenticeships.
  • Effective interaction with other units in the College including the School of Business, School of Computing, Admissions, Student Services, Student Support, Registrar’s Office, Finance, IT, HR, Central Timetable Office and QASS.
  • Ensure that all duties are performed in a professional, efficient manner.
  • Any other projects or tasks as assigned by the Director of the Centre for Education and Lifelong Learning.

Key Attributes: 

  • Experience in HE administration, with experience of apprenticeships, work placement and practicum module coordination an advantage.
  • Good academic, relationship, administration, and organisation skills, demonstrated through previous work experience.
  • Ability to work independently and show initiative, and work as a team player.
  • Ability to multitask and manage the conflicting priorities.
  • Experience of duties that require attention to detail and accuracy.
  • Proficiency in Microsoft Office suite and comfortable with using technology for learning, educational delivery, and administration. 
  • Excellent interpersonal and skills, with a proven ability to build successful working relationships with colleagues across the organisation.
  • Experienced and adept in the use of social media to aid awareness and organize events.
  • Proven ability to build trust, effective partnerships and collaborate with a range of colleagues internally and externally. 
  • Demonstrated ability to meet fixed internal and external submission requirements and submission deadlines.  
  • Minimum degree and ideally a Level 9 qualification in education or business or related area.  


2 Years Fixed Term 


€37,271 - €53,839 (Specialist/Senior Administrator Salary Band)

Annual Leave: 

24 days per annum pro rata


Full time

Application Process:

To apply, please e-mail your cover letter and CV both in PDF format ONLY, quoting reference number: NCI 1028 to: recruitment-cdolan@ncirl.ie by 5:00 pm, 2nd June 2023.

Note: The functions and responsibilities assigned to Apprenticeships’ Co-Ordinator are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the College.

The successful applicant will be subject to Garda Vetting and must not have any convictions under the Sex Offenders Act 2001.

The Importance of Confidentiality

We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process.

Candidates' Obligations

In submitting a completed Curriculum Vitae and supporting documentation, candidates are declaring:

  • That all the particulars furnished in their application are true and correct without omission and that they are aware of the qualifications and particulars for this position.
  • That to the best of their knowledge that there is nothing in relation to their conduct, character or personal background of any nature that would adversely affect the position of trust in which they would be placed by virtue of this appointment.
  • Their irrevocable consent to NCI making such enquiries as deemed necessary in respect of their suitability for the post in respect of which their application is made.
  • Their acceptance and confirmation of the entitlement of NCI, as appropriate to, reject their application, or to terminate their employment (in the event of a contract of employment having been entered into on foot of this competition) if they have omitted to furnish NCI with any information relevant to their application or their continued employment or where they have made any false statement or misrepresentation relevant to this application or their continuing employment with the College. #

Candidates should note that they may be required to submit documentary evidence in support of any particulars given by them in their application for the post.

Data Protection Acts 1988 to 2018 and the Freedom of Information Acts 1997 to 2014 as amended

Data collected for the purposes of recruitment activities

NCI conducts recruitment processes to fill vacancies within the college. When applying for these competitions applicants are asked to submit a range of documents, e.g., a completed application form, CV and/or a personal statement or cover letter. For the purposes of recruitment activities, we will not collect any personal data that we do not need to assess your candidature for a role with us.

Legal Basis for Processing

NCI ’s legal basis for the processing of this data is a combination of individual consent, contractual necessity and legal obligations.

Withdrawal of Consent

Applicants can withdraw their consent for the processing of their personal data at any time by notifying the College. It is important to note that withdrawal of consent prior to the completion of the process will be considered as a withdrawal of the application.

What we do with your data

People who are directly employed by NCI and are based in Ireland process all the personal data collected for both recruitment and HR purposes.


HR draft up the shortlisting documents and provide the initial screening to determine if a person meets the essential criteria of the competition. A shortlisting panel is generally made up of two senior grade staff members from the relevant department for which the role is being recruited.

Sharing of your data

Where you have been successfully shortlisted for a post, each interview panel member will be furnished with a copy of the relevant information of those who will be attending interview in order that they can review applications in advance of the interview process. All such information will be returned to NCI and shredded following the competition process. Some of the interview panel will be external interviewers, who are not employees of NCI but are engaged for the purpose and are strictly subject to the rules and policies of the College.


Applicants can request and receive access to their data at any time and can request and receive a copy of this data, in electronic/transferable format.


Applicants can request the data held be erased. In this case, the application for a position is considered withdrawn.


Applicants can have any incorrect information corrected.

Objection / Withdraw

Applications can object to this information being processed and/or can request to withdraw from the application process


Applicants can make a complaint to our internal Information Governance and Data Protection Officer

NCI Information Governance and Data Protection Officer

National College of Ireland, Mayor Street, IFSC, Dublin 1

Tel (Direct): + 353 1 4498 523 ; Tel (Reception): + 353 1 4498 500

And/or make a complaint to the relevant authority

Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28

Tel: +353 (0) 761 104 800

National College of Ireland is an equal opportunities employer and is a Member of the Athena SWAN Charter. NCI is committed to serving our diverse community and welcomes applications from underrepresented groups.

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