Purpose of Position

The key functions of this position are to administrate and facilitate the design and implementation of technology enhanced learning in the National College of Ireland. The ideal candidate will have a strong background in administration and education, particularly technology enhanced learning. This role sits within the Centre for Education and Lifelong Learning and as a key position to enable NCI to enhance its strategy for digital learning transformation

Reporting to:

Digital Learning Designer

Key Relationships:

  • Director of Centre for Education and Lifelong Learning
  • Digital Learning Designer
  • Deans of School
  • Academic Operations Team
  • Retention officer
  • Faculty

Key Responsibilities:

Digital Learning:

  1. Manage Online Learning:
  •  Support the design, development, and implementation of asynchronous learning resources
  • Support the increased usage of Moodle/Teams (or other platforms) functionality by Faculty and students
  • Implement QA processes for digital learning

 2. Planning of program suitability for online learning involving

  • Creation of module planning forms.
  • Reviewing learning and teaching and assessment strategies in line with QA procedures and best practice

3. Facilitate skills development workshops as designed by the Digital Learning Design team: 

  • Pedagogy for promoting engagement for teaching online.
  • Effective online communication strategies.
  • Technical use of systems such as Microsoft teams, Moodle, Ladibug, Proctoring software such as RPNow.
  • Online policies and procedures 
  • Conducting online assessments.
  • Online terminal exam policy.
  • Train Online Learning Instructional Producers on:Recruit suitable Online Learning Instructional Producers and Content Editors together with Digital Learning Designer
  • Train Online Learning Instructional Producers on conducting feedback sessions in with faculty.
  • Pedagogy for promoting engagement for teaching online.
  • Effective online communication strategies.
  • Technical use of systems such as Adobe connect, Moodle, Ladibug.
  • Train support services such as Library, Learning Support, Student Services, Careers and Computing Support in order for them to provide services relevant to online students.
  • Participate in committees appropriate to digital learning.

Administrative Tasks:

  • Assist in the development of existing and new programmes. This may involve drafting submission documents, liaising with the validating bodies and assisting in the review of programme documentation.
  • Minute/action tracking for Digital Learning Subcommittee
  • Generate module planning forms to fit the needs of School/Faculty
  • Coordinate the set up of asynchronous content on Moodle
  • Coordination of OneNote/OneDrive project management systems for digital learning
  • Coordination of Digital Content backups
  • Assigning Digital Content editors to Digital Content Developers based on demand
  • Assigning Online Learning Instructional Producers to faculty based on demand
  • Project management and reporting to Schools on project progress
  • Distribution of module teaching plans to faculty
  • Collation of faculty feedback on digital learning models

General Tasks:

  • Undertake the duties of the role in accordance with the requirements of the College Quality Assurance arrangement.
  • Carry out administrative and other duties as deemed necessary by the Digital Learning Designer.
  • Commitment to the mission, vision, and values of National College of Ireland.

Key Requirements: 

  • MSc in Business or Education. Candidates with an honours bachelors qualification may be considered inline with educational or digital learning work experience, however will be expected to upskill inline with the role requirements
  • Digital Learning Specialist specific experience: 
  • Experience with digital platforms such as Moodle and Teams 
  • Experience in online learning in a variety of modes (Blended, Fully Online)
  • Experience in writing process and project documentation; 
  • Experience with Springboard model and students; 
  • A proven history of innovation
  • Experience in working with and training staff
  • Excellent verbal and written communication skills in English.
  • Experience of planning and administration.


3 Year - Fixed Term contract


Specialist/Senior Administrator salary band (€37,271- €53,839)

Annual Leave: 

24 Days per annum pro rata


Full-time, 35 hours per week

Application Process:

Internal applicants only 

To apply, please e-mail your cover letter and CV both in PDF format ONLY, quoting reference number: NCI 1002 to: recruitment-cdolan@ncirl.ie by 5:00 pm, 16th September 2022.

Note: The functions and responsibilities assigned to the Digital Learning Specialist  are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the College.

The successful applicant will be subject to Garda Vetting and must not have any convictions under the Sex Offenders Act 2001.

The Importance of Confidentiality

We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process.

Candidates' Obligations

In submitting a completed Curriculum Vitae and supporting documentation, candidates are declaring:

  • That all the particulars furnished in their application are true and correct without omission and that they are aware of the qualifications and particulars for this position.
  • That to the best of their knowledge that there is nothing in relation to their conduct, character or personal background of any nature that would adversely affect the position of trust in which they would be placed by virtue of this appointment.
  • Their irrevocable consent to NCI making such enquiries as deemed necessary in respect of their suitability for the post in respect of which their application is made.
  • Their acceptance and confirmation of the entitlement of NCI, as appropriate to, reject their application, or to terminate their employment (in the event of a contract of employment having been entered into on foot of this competition) if they have omitted to furnish NCI with any information relevant to their application or their continued employment or where they have made any false statement or misrepresentation relevant to this application or their continuing employment with the College. 

Candidates should note that they may be required to submit documentary evidence in support of any particulars given by them in their application for the post.

Data Protection Acts 1988 to 2018 and the Freedom of Information Acts 1997 to 2014 as amended

Data collected for the purposes of recruitment activities

NCI conducts recruitment processes to fill vacancies within the college. When applying for these competitions applicants are asked to submit a range of documents, e.g., a completed application form, CV and/or a personal statement or cover letter. For the purposes of recruitment activities, we will not collect any personal data that we do not need to assess your candidature for a role with us.

Legal Basis for Processing

NCI ’s legal basis for the processing of this data is a combination of individual consent, contractual necessity and legal obligations.

Withdrawal of Consent

Applicants can withdraw their consent for the processing of their personal data at any time by notifying the College. It is important to note that withdrawal of consent prior to the completion of the process will be considered as a withdrawal of the application.

What we do with your data

People who are directly employed by NCI and are based in Ireland process all the personal data collected for both recruitment and HR purposes.


HR draft up the shortlisting documents and provide the initial screening to determine if a person meets the essential criteria of the competition. A shortlisting panel is generally made up of two senior grade staff members from the relevant department for which the role is being recruited.

Sharing of your data

Where you have been successfully shortlisted for a post, each interview panel member will be furnished with a copy of the relevant information of those who will be attending interview in order that they can review applications in advance of the interview process. All such information will be returned to NCI and shredded following the competition process. Some of the interview panel will be external interviewers, who are not employees of NCI but are engaged for the purpose and are strictly subject to the rules and policies of the College.


Applicants can request and receive access to their data at any time and can request and receive a copy of this data, in electronic/transferable format.


Applicants can request the data held be erased. In this case, the application for a position is considered withdrawn.


Applicants can have any incorrect information corrected.

Objection / Withdraw

Applications can object to this information being processed and/or can request to withdraw from the application process


Applicants can make a complaint to our internal Information Governance and Data Protection Officer

NCI Information Governance and Data Protection Officer

National College of Ireland, Mayor Street, IFSC, Dublin 1

Tel (Direct): + 353 1 4498 523 ; Tel (Reception): + 353 1 4498 500

And/or make a complaint to the relevant authority

Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28

Tel: +353 (0) 761 104 800

National College of Ireland is an equal opportunities employer and is a Member of the Athena SWAN Charter. NCI is committed to serving our diverse community and welcomes applications from underrepresented groups.

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