Reporting to:              

• Exams and Assessment Officer 

Key Responsibilities:

• Ensure that examination venues are appropriately prepared for the assessment, including setting up examination materials, and equipment.
• Provide support to students throughout the examination period, including ensuring that students have the necessary materials and equipment to complete their exams.
• Implement College regulations and guidelines, ensuring that examinations are conducted in a fair and appropriate manner.
• Verify the attendance and identification of students taking the examination.
• Observe students during examinations to ensure that they comply with regulations and report any queries or issues to the Exams Officer.
• Supervise students leaving examination venues, ensuring that students leave in a manner respectful of the other students completing exams and do not leave with examination materials or notes.
• Manage exam scripts in accordance with college procedures, including the distribution and collection of examination materials.

Key Attributes:

• High standard of spoken English, as they will communicate with students during the examination period.
• Good computer literacy skills, as they may be required to assist students with computer systems during online exams
• Must be able to work independently while also working effectively as part of a team.
• Strong writing skills and communication skills.
• Strong attention to detail

Contract: 

Casual/seasonal, Candidates who obtain a place on the panel will be offered sessions in line with availability. The main examination periods take place in January, May and August and take place over a two-week period, with exams in the morning, afternoon, and evening.

Salary: 

€16.33 Per Hour

National College of Ireland’s mission is to widen participation in higher education and unlock each student's potential. The College offers students the opportunity to acquire the skills and self-confidence to change their lives, contribute to a knowledge based economy and become responsible, active citizens. 

Application Process:

Interested candidates should complete the Invigilator Application Form by submitting a request to the Exams Office on the NCI Support Hub. Please ensure to select Exam Invigilator Application Form under ‘Request Type’.

Please note that this position is not open to current NCI students, but past postgraduate students may be considered for the role.

Note: The functions and responsibilities assigned to the Invigilator, are based on the current stated role and objective of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the NCI.

The successful applicant will be subject to Garda Vetting and must not have any convictions under the Sex Offenders Act 2001.

National College of Ireland is an equal opportunities employer.

The Importance of Confidentiality

We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process. 

Candidates' Obligations

In submitting a completed Curriculum Vitae and supporting documentation, candidates are declaring:

• That all the particulars furnished in their application are true and correct without omission and that they are aware of the qualifications and particulars for this position.
• That to the best of their knowledge that there is nothing in relation to their conduct, character or personal background of any nature that would adversely affect the position of trust in which they would be placed by virtue of this appointment.
• Their irrevocable consent to NCI making such enquiries as deemed necessary in respect of their suitability for the post in respect of which their application is made.
• Their acceptance and confirmation of the entitlement of NCI, as appropriate to, reject their application, or to terminate their employment (in the event of a contract of employment having been entered into on foot of this competition) if they have omitted to furnish NCI with any information relevant to their application or their continued employment or where they have made any false statement or misrepresentation relevant to this application or their continuing employment with the College. 

Candidates should note that they may be required to submit documentary evidence in support of any particulars given by them in their application for the post.

#LI-DNI 

Data Protection Acts 1988 to 2018 and the Freedom of Information Acts 1997 to 2014 as amended

Data collected for the purposes of recruitment activities

NCI conducts recruitment processes to fill vacancies within the college. When applying for these competitions applicants are asked to submit a range of documents, e.g., a completed application form, CV and/or a personal statement or cover letter. For the purposes of recruitment activities, we will not collect any personal data that we do not need to assess your candidature for a role with us.

Legal Basis for Processing

NCI ’s legal basis for the processing of this data is a combination of individual consent, contractual necessity and legal obligations.

Withdrawal of Consent

Applicants can withdraw their consent for the processing of their personal data at any time by notifying the College. It is important to note that withdrawal of consent prior to the completion of the process will be considered as a withdrawal of the application.

What we do with your data

People who are directly employed by NCI and are based in Ireland process all the personal data collected for both recruitment and HR purposes.

Shortlisting

HR draft up the shortlisting documents and provide the initial screening to determine if a person meets the essential criteria of the competition. A shortlisting panel is generally made up of two senior grade staff members from the relevant department for which the role is being recruited.

Sharing of your data

Where you have been successfully shortlisted for a post, each interview panel member will be furnished with a copy of the relevant information of those who will be attending interview in order that they can review applications in advance of the interview process. All such information will be returned to NCI and shredded following the competition process. Some of the interview panel will be external interviewers, who are not employees of NCI but are engaged for the purpose and are strictly subject to the rules and policies of the College.

Access

Applicants can request and receive access to their data at any time and can request and receive a copy of this data, in electronic/transferable format.

Erasure

Applicants can request the data held be erased. In this case, the application for a position is considered withdrawn.

Rectification

Applicants can have any incorrect information corrected.

Objection / Withdraw

Applications can object to this information being processed and/or can request to withdraw from the application process

Complain

Applicants can make a complaint to our internal Information Governance and Data Protection Officer

NCI Information Governance and Data Protection Officer

National College of Ireland, Mayor Street, IFSC, Dublin 1

Tel (Direct): + 353 1 4498 523 ; Tel (Reception): + 353 1 4498 500

And/or make a complaint to the relevant authority

Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28

Tel: +353 (0) 761 104 800

National College of Ireland is an equal opportunities employer and is a Member of the Athena SWAN Charter. NCI is committed to serving our diverse community and welcomes applications from underrepresented groups.