Position Profile

NCI's Careers Department are looking for an experienced recruiter to join their work placement team.

Position: Careers and Work Placement Specialist
Supervisor: Work Placement Supervisor
Reporting to: Careers Development and Employability Manager

Purpose of Position

Working as part of the Career Development & Employability team the Careers and Work Placement Specialist will have a specific caseload of students undertaking ICT Skills, Springboard or other government funded courses in areas including data analytics, mobile technologies, cyber security, fin tech, digital marketing and web technologies and your role will have two distinct elements.

You will:

  1. Pro-actively develop strategic employer relationships, identify work placement opportunities for students (who are upskilling or re-entering the workforce) and manage the entire recruitment process.
  2. Design and deliver a careers module, employer events, careers fairs, industry panel events.
  3. Provide expert information, advice and guidance (individually, in group sessions and via webinars) in relation to career development, self-marketing, networking, employability and job applications.

So if you are a guidance professional or experienced recruiter who enjoys working to targets and under pressure, who likes to innovate, is great at working in a high energy collaborative team environment, is not afraid of administration, has a track record of achieving and exceeding expectations and a genuine passion for career development and helping students whose career trajectory is forward to achieve their career goals then we would love to hear from you.

Key Relationships:

  • Director of Student Services
  • Career and Opportunities Officer
  • Work Placement Supervisor
  • Registrar
  • Students
  • Deans & Faculty
  • School Co-ordinators and administrators
  • External Clients

Key Responsibilities:

Module Development & Delivery:

  • Plan, manage and deliver a series of engaging career development workshops (online and in person) and seminars to students across a number of programmes.
  • Providing expert advice, information and support to students in relation to career development, self-marketing, job search strategies, career change and employability.

Employer Activity:

  • Proactively targeting and liaising with employers regarding involving them in the curriculum, campus visits, careers fairs, recruitment events, presentations, etc.
  • Developing strategic relationships with prospective employers
  • Sourcing high quality work placement opportunities for all eligible students
  • Managing the recruitment process from business development to student placement. (initial contact, advertising opportunities, recommending students, sending CVs, arranging interviews, managing feedback and offers)
  • Providing a programme of employer events for students e.g. careers fairs, networking opportunities, employer presentations.
  • Writing brochures, promoting the placement to employers using a variety of media and updating the website and social media outlets with new information.
  • Securing employer testimonials where appropriate.
  • Logging all employer contact on the appropriate system and producing weekly activity reports in relation to same.
  • Cross selling other courses and work placement programmes to employers.
  • Monitoring the suitability of placement opportunities; ensuring that employers are aware of their responsibilities to the student and of the student’s and the NCI’s responsibilities to them.

Student Preparation:

  • Ensuring students engage with the work placement process and meet all relevant learning outcomes. This will involve attending workshops & employer events, submitting CVs & LinkedIn profiles, undertaking mock interviews, preparing a career action plan and applying for work placements.
  • Reviewing and providing expert advice and input to student CVs, LinkedIn profiles & job applications and recommending improvements.
  • Maintaining constant contact with students and monitoring their activity in relation to work placement applications
  • Promoting placement opportunities to students in a range of media.
  • Advising students on their applications and on the requirements of them in undertaking a placement; providing a point of contact while the students are on placement and to provide feedback to employers following a placement.
  • Producing information leaflets and online tutorials for students relating to their job search.
  • Developing and maintaining initiatives at college wide and individual programmatic levels, to enhance the employability of students.
  • Providing assistance to students with special needs and devising tailored solutions for them.
  • Logging all student contact on the CRM database.

Networking & Market Awareness:

  • Researching, preparing, updating and editing career information and labour market intelligence materials.
  • Gathering and analysing market information, trends and competitor developments.
  • Attending relevant networking events.

Reports:

  • Creating weekly activity reports detailing all key metrics.
  • Analysing data in relation to placement activity.

General:

  • Contributing to events and careers service activities.
  • Such other activities as may be required to support the Student Services Department.

Key Attributes:

  • Graduate with 3-5 years’ experience within careers advisory work / agency recruitment.
  • Track record of meeting and exceeding targets.
  • Passion for career development and recruitment.
  • Proven track record of networking, building, developing and maintaining client relationships.
  • The ability to work on multiple tasks simultaneously, operate flexibly and shift focus with changing priorities and demands.
  • Proven track record of pro-actively engaging all stakeholders to ensure monthly placement targets are achieved.
  • Genuine interest in and ability to engage in targeted business development
  • Experience in networking, building, developing and maintaining client / candidate / student relationships.
  • Experience of and an understanding of the IT recruitment market would be an advantage.
  • Excellent IT skills and a strong understanding of social media and experience of using it in recruitment.
  • First rate interpersonal and communication skills and experience including delivering presentations and report writing.
  • A willingness to work flexibly to cover some events and activities outside of usual working hours is essential.
  • Strong reporting abilities – the role holder will be required to report regularly on progress of all projects and activities.

Background

Over the past 4 years National College of Ireland has successfully delivered Springboard/ICT Skills Conversion programmes to over 1,500 students. This year we have secured funding for an additional 600 students and as a result require an additional specialist to deliver an engaging career management module and secure relevant work placements students undertaking Springboard or other government funded courses in areas including data analytics, internet of things, mobile technologies, digital marketing and cloud computing.

We have 9 staff at present within Career Development and Employability who come from a variety of backgrounds - career guidance, agency and in house recruitment but what we all have in common is a passion for empowering and assisting our students to succeed in achieving their career goals. We have worked with students over the last 4 years and have celebrated some fantastic achievements and successes and are excited about is ahead of us for the next 12 months.

Salary: Specialist/Senior Administrator Band €36,540-€52,783

Annual Leave: 24 days per annum

Contract: 2 years, full-time, fixed-term.

Hours: Hours of work will be generally 9.00am to 5.00 pm. Springboard and ICT Skills Conversion courses are generally part time evening courses – as a result the Careers classes will be time tabled in the evenings. In order to facilitate classes you will be required to work 10.00am to 6.00pm or 11.00am to 7.00pm as necessary.

Garda Vetting: The successful applicant will be subject to Garda Vetting and must not have any convictions under the Sex Offenders Act 2001.

Note: The functions and responsibilities assigned to the Work Placement Advisor are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the NCI.

Application process:

To apply, please e-mail your cover letter and CV, quoting reference number: NCI 0847 to: recruitment-cdolan@ncirl.ie by 5:00 pm, Shortlisting will take place of applications received by 4th October 2019 and would continue to be reviewed on a weekly basis until the positions are filled. Interviews will be conducted during Oct 2019.

Note: The functions and responsibilities assigned to the Careers & Work Placement Advisor are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the NCI.

The Importance of Confidentiality

We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process.

Candidates' Obligations

In submitting a completed Curriculum Vitae and supporting documentation, candidates are declaring:

  • That all the particulars furnished in their application are true and correct without omission and that they are aware of the qualifications and particulars for this position.
  • That to the best of their knowledge that there is nothing in relation to their conduct, character or personal background of any nature that would adversely affect the position of trust in which they would be placed by virtue of this appointment.
  • Their irrevocable consent to NCI making such enquiries as deemed necessary in respect of their suitability for the post in respect of which their application is made.
  • Their acceptance and confirmation of the entitlement of NCI, as appropriate to, reject their application, or to terminate their employment (in the event of a contract of employment having been entered into on foot of this competition) if they have omitted to furnish NCI with any information relevant to their application or their continued employment or where they have made any false statement or misrepresentation relevant to this application or their continuing employment with the College.

Candidates should note that they may be required to submit documentary evidence in support of any particulars given by them in their application for the post.

Data Protection Acts 1988 to 2018 and the Freedom of Information Acts 1997 to 2014 as amended

Data collected for the purposes of recruitment activities
NCI conducts recruitment processes to fill vacancies within the college. When applying for these competitions applicants are asked to submit a range of documents, e.g., a completed application form, CV and/or a personal statement or cover letter. For the purposes of recruitment activities, we will not collect any personal data that we do not need to assess your candidature for a role with us.

Legal Basis for Processing
NCI ’s legal basis for the processing of this data is a combination of individual consent, contractual necessity and legal obligations.

Withdrawal of Consent
Applicants can withdraw their consent for the processing of their personal data at any time by notifying the College. It is important to note that withdrawal of consent prior to the completion of the process will be considered as a withdrawal of the application.

What we do with your data
People who are directly employed by NCI and are based in Ireland process all the personal data collected for both recruitment and HR purposes.

Shortlisting
HR draft up the shortlisting documents and provide the initial screening to determine if a person meets the essential criteria of the competition. A shortlisting panel is generally made up of two senior grade staff members from the relevant department for which the role is being recruited.

Sharing of your data
Where you have been successfully shortlisted for a post, each interview panel member will be furnished with a copy of the relevant information of those who will be attending interview in order that they can review applications in advance of the interview process. All such information will be returned to NCI and shredded following the competition process. Some of the interview panel will be external interviewers, who are not employees of NCI but are engaged for the purpose and are strictly subject to the rules and policies of the College.

Access
Applicants can request and receive access to their data at any time and can request and receive a copy of this data, in electronic/transferable format.

Erasure
Applicants can request the data held be erased. In this case, the application for a position is considered withdrawn.

Rectification
Applicants can have any incorrect information corrected.

Objection / Withdraw
Applications can object to this information being processed and/or can request to withdraw from the application process

Complain
Applicants can make a complaint to our internal Information Governance and Data Protection Officer

NCI Information Governance and Data Protection Officer
National College of Ireland, Mayor Street, IFSC, Dublin 1
Tel (Direct): + 353 1 4498 523 ; Tel (Reception): + 353 1 4498 500
Email: Niamh.Scannell@ncirl.ie

And/or make a complaint to the relevant authority

Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28
Tel: +353 (0) 761 104 800

National College of Ireland is an equal opportunities employer.


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