The National College of Ireland is seeking an innovative EU Deliverables Coordinator to join the Cloud Competency Centre (CCC). The role involves managing deliverables, financial coordination, and support for various EU projects. 

As an EU Deliverables Coordinator, you will collaborate with partners across Europe to oversee student success, produce high-quality deliverables, manage project finances, and ensure successful execution of multiple EU projects. 

CCC is a research centre dedicated to bridging high-performance computing, parallel processing, open data, and distributed ledger technologies. Join our team and be at the forefront of innovation and cutting-edge research.

At the CCC, we recognise the evolving landscape of work and understand the importance of providing a work environment that accommodates the needs and preferences of our diverse team. We firmly believe that offering flexible working conditions is essential for attracting successful candidates from industry as well as leading researchers from academia.

Here at the CCC, our commitment to flexibility entails different working styles, rhythms, and personal commitments. As such, we encourage flexible work hours, enabling our team members to adapt their schedules to suit their individual needs, as long as the required outcomes and deadlines are met. This flexibility ensures that you have the autonomy to structure your workday effectively, allowing for optimal productivity and personal well-being.

Furthermore, we provide the necessary tools and technologies to facilitate seamless collaboration and communication. Our state-of-the-art digital infrastructure allows team members to participate fully in meetings, discussions, and project collaborations, ensuring the exchange of ideas and knowledge.

Key Relationships:

• EU Project Manager
• Head of Cloud Competency Centre
• Grant Finance Officer
• Various CCC’s European partners
• Staff members in the School of Computing and NCI

Key Responsibilities:

• Manage deliverables and administrative queries related to the CCC in coordination with the Centre’s EU Project Manager.
• Manage finance and budgets, including financial analysis and compliance.
• Oversee onboarding, recruiting, and the participant enrolment process within educational programmes associated with EU projects,
• Provide regular reports and updates to management on financial and operational matters.
• Collaborate with CCC staff, including the Head of Centre and EU project manager, in the preparation of the administrative components of deliverables.
• Generate and submit for approval CCC purchase orders for payment and travel reimbursements.
• Liaise with Finance to produce monthly information/financial breakdowns of non-staff costs for EU-funded and other funded projects reports and quarterly periodic cost statements.
• Help the EU project manager in organising physical and hybrid CCC events including conferences and plenary meetings.
• Administer the Centre’s research effort reporting and submitting signed timesheets complying with guidelines.

Qualifications and Experience required:

The successful candidates must possess the following qualifications and experience:

• Bachelor's degree in a relevant discipline with good background in finance, budgeting, business administration and/or financial analysis including funded research projects financial regulations and compliance at EU level.
• Previous experience in Higher Education Institutions, including a track record in onboarding, recruiting, and student enrolment processes.
• Ability to write and review deliverables and formal documentation for research projects. 
• Advanced digital skills with proficiency in Microsoft Office Suite and cloud-based file sharing systems.
• Relevant interpersonal skills and ability to develop productive working relationships with other researchers and senior staff with diverse cultural backgrounds in an international environment. Availability to travel internationally if necessary.
• Capacity to balance the pressures of research tasks and competing deliverable deadlines.
• We welcome applications from individuals who meet the requirements of this position and who are committed to contributing to the success of EU projects currently held at the Cloud Competency Centre.

Salary:  

€37,271 -€55,909 PER ANNUM (Academic I SALARY BAND)

Annual Leave: 

34 days

Contract: 

36 MONTHS FULL-TIME FIXED TERM CONTRACT (TO START ON 1ST OF JULY 2024 OR IMMEDIATELY THEREAFTER). THE POSITION HAS A 6-MONTH PERFORMANCE-BASED PROBATION PERIOD.

Visa:

If you are from a country that is outside the European Economic Area (the EU, plus Norway, Iceland and Lichtenstein), the UK or Switzerland, you need permission to work in Ireland and must possess a valid working Visa to apply for this position.

Location: 

National College of Ireland, Mayor Square, IFSC, Dublin 1

National College of Ireland’s mission is to widen participation in higher education and unlock each student's potential. The College offers students the opportunity to acquire the skills and self-confidence to change their lives, contribute to a knowledge based economy and become responsible, active citizens. 

Application Process:

To apply, please e-mail your cover letter and CV as a single PDF file ONLY, using the email subject “36-month EU Deliverables Coordinator, NCI Reference No:  NCI1025” to: recruitment-cdolan@ncirl.ie by 17:00 GMT on 31st of May 2024. Interviews are expected to be conducted on the week starting on 17th of June 2024. Successful candidate is expected to start on 1st of July 2024 or immediately thereafter.

NATIONAL COLLEGE OF IRELAND HAS A RESPONSIBILITY TO ENSURE THAT ALL EMPLOYEES ARE ELIGIBLE TO LIVE AND WORK IN THE REPUBLIC OF IRELAND.

Note: The functions and responsibilities assigned to the EU Deliverables Coordinator are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and institutional objectives.

The successful applicant will be subject to Garda Vetting and must not have any convictions under the Sex Offenders Act 2001.

National College of Ireland is an equal opportunities employer.

The Importance of Confidentiality

We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process. 

Candidates' Obligations

In submitting a completed Curriculum Vitae and supporting documentation, candidates are declaring:

• That all the particulars furnished in their application are true and correct without omission and that they are aware of the qualifications and particulars for this position.
• That to the best of their knowledge that there is nothing in relation to their conduct, character or personal background of any nature that would adversely affect the position of trust in which they would be placed by virtue of this appointment.
• Their irrevocable consent to NCI making such enquiries as deemed necessary in respect of their suitability for the post in respect of which their application is made.
• Their acceptance and confirmation of the entitlement of NCI, as appropriate to, reject their application, or to terminate their employment (in the event of a contract of employment having been entered into on foot of this competition) if they have omitted to furnish NCI with any information relevant to their application or their continued employment or where they have made any false statement or misrepresentation relevant to this application or their continuing employment with the College. #

Candidates should note that they may be required to submit documentary evidence in support of any particulars given by them in their application for the post.

Data Protection Acts 1988 to 2018 and the Freedom of Information Acts 1997 to 2014 as amended

Data collected for the purposes of recruitment activities

NCI conducts recruitment processes to fill vacancies within the college. When applying for these competitions applicants are asked to submit a range of documents, e.g., a completed application form, CV and/or a personal statement or cover letter. For the purposes of recruitment activities, we will not collect any personal data that we do not need to assess your candidature for a role with us.

Legal Basis for Processing

NCI ’s legal basis for the processing of this data is a combination of individual consent, contractual necessity and legal obligations.

Withdrawal of Consent

Applicants can withdraw their consent for the processing of their personal data at any time by notifying the College. It is important to note that withdrawal of consent prior to the completion of the process will be considered as a withdrawal of the application.

What we do with your data

People who are directly employed by NCI and are based in Ireland process all the personal data collected for both recruitment and HR purposes.

Shortlisting

HR draft up the shortlisting documents and provide the initial screening to determine if a person meets the essential criteria of the competition. A shortlisting panel is generally made up of two senior grade staff members from the relevant department for which the role is being recruited.

Sharing of your data

Where you have been successfully shortlisted for a post, each interview panel member will be furnished with a copy of the relevant information of those who will be attending interview in order that they can review applications in advance of the interview process. All such information will be returned to NCI and shredded following the competition process. Some of the interview panel will be external interviewers, who are not employees of NCI but are engaged for the purpose and are strictly subject to the rules and policies of the College.

Access

Applicants can request and receive access to their data at any time and can request and receive a copy of this data, in electronic/transferable format.

Erasure

Applicants can request the data held be erased. In this case, the application for a position is considered withdrawn.

Rectification

Applicants can have any incorrect information corrected.

Objection / Withdraw

Applications can object to this information being processed and/or can request to withdraw from the application process

Complain

Applicants can make a complaint to our internal Information Governance and Data Protection Officer

NCI Information Governance and Data Protection Officer

National College of Ireland, Mayor Street, IFSC, Dublin 1

Tel (Direct): + 353 1 4498 523 ; Tel (Reception): + 353 1 4498 500

And/or make a complaint to the relevant authority

Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28

Tel: +353 (0) 761 104 800

National College of Ireland is an equal opportunities employer and is a Member of the Athena SWAN Charter. NCI is committed to serving our diverse community and welcomes applications from underrepresented groups.