Reporting to: 

Financial Reporting Manager

Key Relationships

• Financial Reporting Manager
• Finance Department
• Staff and Faculty in Departments across the College
• Suppliers
• Software providers for accounts payable function (banking and finance systems)

Key Responsibilities:

• Invoice Control: Review details of invoices for accuracy in terms of billing entity, cross checking & matching invoices to purchase orders and ensure sign off for payment

• Invoice Approval: Liaise with the budget holders and site teams for necessary approval of invoices

• Reconciliation: Reconcile supplier monthly statements to ledger records to ensure accuracy and resolve discrepancies

• Payment Processing: Following completion of the approval, posting and reconciliation process, compile suggested month-end payment runs for approval by manager

• Supplier Account Management: Monitor and maintain control of supplier accounts, addressing credit balances and investigating discrepancies, setting up of new supplier accounts & following procedure to verify accuracy of supplier account details

• Liaison: Communicate with suppliers to resolve queries and provide updates on account statuses

• Audit Requests: Respond to supplier requests for audit verifications promptly

• Prepare ad hoc supplier reports, anaylsis for finance team as requested

• Preparation of information for prepayment journal

• CSO/government returns as required.

Key Attributes:

• At least 3 years experience within a similar role (ideally within an education institution) 

• Proficient in the use of Excel. 

• Strong systems experience Infor SUNSystems, excel, Infor Q&A

• Proficient in processing high volumes of transactions

• Experience of producing accurate work and pays attention to detail.

• Good communication and interpersonal skills.

Salary: €38,396- €54,915 Specialist Senior Admin Scale

Contract: Permanent 

Hours: 35 per week 

Annual Leave: 24 days per annum

The successful candidate will be subject to Garda vetting and must not hold any convictions under the Sex Offenders Act 2001.

National College of Ireland’s mission is to widen participation in higher education and unlock each student's potential. The College offers students the opportunity to acquire the skills and self-confidence to change their lives, contribute to a knowledge based economy and become responsible, active citizens. 

Application Process:

To apply, please visit the NCI E-recruit (end dates for applications are 5th June 2026)

Note: The functions and responsibilities assigned to the Accounts Payable Accounts Assistant are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the College.

Equal Opportunities Policy: 

National College of Ireland is an equal opportunities employer and is committed to the employment policies, procedures and practices which do not discriminate on grounds such as gender, marital status, family status, age, disability, race, religious belief, sexual orientation or membership of the traveller community 

The Importance of Confidentiality

We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process.

Candidates' Obligations

In submitting a completed Curriculum Vitae and supporting documentation, candidates are declaring:

• That all the particulars furnished in their application are true and correct without omission and that they are aware of the qualifications and particulars for this position.
• That to the best of their knowledge that there is nothing in relation to their conduct, character or personal background of any nature that would adversely affect the position of trust in which they would be placed by virtue of this appointment.
• Their irrevocable consent to NCI making such enquiries as deemed necessary in respect of their suitability for the post in respect of which their application is made.
• Their acceptance and confirmation of the entitlement of NCI, as appropriate to, reject their application, or to terminate their employment (in the event of a contract of employment having been entered into on foot of this competition) if they have omitted to furnish NCI with any information relevant to their application or their continued employment or where they have made any false statement or misrepresentation relevant to this application or their continuing employment with the College. #LI-DNI

Candidates should note that they may be required to submit documentary evidence in support of any particulars given by them in their application for the post.

Data Protection Acts 1988 to 2018 and the Freedom of Information Acts 1997 to 2014 as amended

Data collected for the purposes of recruitment activities

NCI conducts recruitment processes to fill vacancies within the college. When applying for these competitions applicants are asked to submit a range of documents, e.g., a completed application form, CV and/or a personal statement or cover letter. For the purposes of recruitment activities, we will not collect any personal data that we do not need to assess your candidature for a role with us.

Legal Basis for Processing

NCI ’s legal basis for the processing of this data is a combination of individual consent, contractual necessity and legal obligations.

Withdrawal of Consent

Applicants can withdraw their consent for the processing of their personal data at any time by notifying the College. It is important to note that withdrawal of consent prior to the completion of the process will be considered as a withdrawal of the application.

What we do with your data

People who are directly employed by NCI and are based in Ireland process all the personal data collected for both recruitment and HR purposes.

Shortlisting

HR draft up the shortlisting documents and provide the initial screening to determine if a person meets the essential criteria of the competition. A shortlisting panel is generally made up of two senior grade staff members from the relevant department for which the role is being recruited.

Sharing of your data

Where you have been successfully shortlisted for a post, each interview panel member will be furnished with a copy of the relevant information of those who will be attending interview in order that they can review applications in advance of the interview process. All such information will be returned to NCI and shredded following the competition process. Some of the interview panel will be external interviewers, who are not employees of NCI but are engaged for the purpose and are strictly subject to the rules and policies of the College.

Access

Applicants can request and receive access to their data at any time and can request and receive a copy of this data, in electronic/transferable format.

Erasure

Applicants can request the data held be erased. In this case, the application for a position is considered withdrawn.

Rectification

Applicants can have any incorrect information corrected.

Objection / Withdraw

Applications can object to this information being processed and/or can request to withdraw from the application process

Complain

Applicants can make a complaint to our internal Information Governance and Data Protection Officer

NCI Information Governance and Data Protection Officer

National College of Ireland, Mayor Street, IFSC, Dublin 1

Tel (Direct): + 353 1 4498 523 ; Tel (Reception): + 353 1 4498 500

And/or make a complaint to the relevant authority

Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28

Tel: +353 (0) 761 104 800

National College of Ireland is an equal opportunities employer and is a Member of the Athena SWAN Charter. NCI is committed to serving our diverse community and welcomes applications from underrepresented groups.