Purpose of this Position:

The Registrar plays a key role in liaising with accrediting bodies and coordinating academic relationships, validation events, programmatic reviews, institutional reviews and leads the strategic development of our current and prospective students experience. The Registrar is responsible for the academic administration of the college in accordance with the policies and procedures approved by the Academic Council. The office is responsible for all procedures pertaining to Student experience including examinations, learner life, academic appeals, academic discipline and the effective implementation of all policies. The Registrar, working with the Schools and Academic Departments and through the Academic Council, is responsible for all aspects of policy, planning, procedures, quality assurance and records in respect of academic courses.

Registrar

NCI is now seeking an exceptional candidate for the position of Registrar. This is an exciting opportunity to contribute to and shape the future of NCI. 

This role will report directly to the President of NCI, Gina Quin and will work closely the Executive Team. The appointee will be responsible for leading and developing several key areas of activity within the College and  will work across the NCI Team to deliver on the vision and mission of the College. 

The Role

The Registrar plays a key role in liaising with accrediting bodies and coordinating academic relationships, validation events, programmatic reviews, institutional reviews and leads the strategic development of our current and prospective students experience. The Registrar is responsible for the academic administration of the college in accordance with the policies and procedures approved by the Academic Council. 

The office is responsible for all procedures pertaining to Student experience including examinations, learner life, academic appeals, academic discipline and the effective implementation of all policies. The Registrar, working with the Schools and Academic Departments and through the Academic Council, is responsible for all aspects of policy, planning, procedures, quality assurance and records in respect of academic courses.


Key Relationships

  • Vice-President Academic Affairs & Research
  • Director of Finance
  • Director of Quality & Institutional Effectiveness
  • Director of Human Resources
  • Head of Information Technology
  • Head of Student Services
  • Other Universities, National and International Schools
  • Government Departments & Agencies
  • CAO
  • QQI
  • Deans of Schools
  • Executive Group

Main Responsibilities

  • Leading and coordinating arrangements with awarding and accrediting bodies
  • Monitoring best practice in third level education to inspire developments
  • Representing NCI with other academic institutions
  • Oversee Academic Planning, Admissions processes, Student Retention, Student Disciplinary processes
  • Liaison and agreements with second level schools, FE colleges and relevant Educational and Training organisations
  • Oversee policy and management of student Services, Access and diversity
    • Disability Services
    • Student engagement & attendance monitoring
    • Students Union
    • Library
    • Student admissions, registration, and examinations
    • Learner centred supports
  • Manage operations of the Exams and Assessments, including exam sitting, external examiners, exam boards and graduation
  • Assure student registration and data protection in accordance with College policies and legislation
  • Report analysis and statistics regarding student profile and performance
  • Lead, motivate and develop the Student Services Team, overseeing performance to deliver results in line with clear objectives and operational and project budgets
  • Develop key personnel within the department, both internal and external talent
  • Ensure appropriate performance management and succession planning, to maintain agility and innovation
  • Collaborate across the college to increase student diversity, aligned with strategic and academic objectives
  • Liaise with NCI’s academic leaders to implement academic strategies and the development of specific project proposals
  • Oversee Quality Assurance, Quality Enhancement and Quality Audits
  • Promotion of Academic Research and Scholarships
  • Safeguard the integrity of programme validation and awards, including compliance with the terms of programme approval and regulations of accrediting bodies
  • Promote and support standards of excellence in teaching, learning & assessment and foster a quality culture throughout the institution
  • Provide leadership in safeguarding academic integrity and standards of NCI
  • Ensure best practice in academic policies, standards, processes, and procedures

Policy & Planning Responsibilities:

a) To ensure that Academic Regulations approved by Academic Council are implemented and kept under periodic review; to ensure the proper conduct of, and adherence to, NCI policy and standards in all areas under the Registrar’s office
b) To gather and disseminate information within the College on EU and non-EU international programmes, including Fullbright and other international and cultural agreements, and to coordinate applications on behalf of the College.
c) To research and develop policy papers on all aspects of the academic life of the College and explore and identify new academic undertakings and ways of promoting these through the College’s structures.

Committee Responsibilities:

a) To be the recording Secretary to Academic Council
b) To be an ex-officio member of the Research Committee and  Academic Operations Committee
c) To receive and review Programme Board Minutes and to advise the Chair of Academic Council on relevant matters arising there from.
d) To organise the documentation for, meetings and reports for Validation Committee and Accreditation Boards and corresponding reports to Academic Council

The appointee will also:

  • Be a member of the Executive Team and Group in NCI
  • Participate as a member of assigned teams in shaping NCI’s vision and in the achievement of operational and strategic College goals
  • Lead and contribute to the development of College policy and procedures
  • Ensure continual development of information systems to meet the College needs
  • Work with the College’s Schools and Departments and all other areas of the College in delivering on the role of Registrar
  • Liaise with professional and other bodies and organisations as appropriate
  • Prepare and present such reports as may be required from time to time
  • Meet Key Performance Indicators (KPI’s) as agreed with the President
  • Perform such other duties as may be assigned by the President from time to time

Person Specification


NCI is seeking an exceptional person with significant post qualification experience within the higher education sector which gives evidence of effective management of projects and people management skills. The successful candidate will demonstrate specific achievements in the successful delivery of key elements a higher education institutions mission. Key characteristics:
  • Excellent strategic, innovative thinking and planning skills;
  • Experience in leading and motivating a team with a broad range of responsibilities and levels of experience;
  • Demonstrated ability to develop and maintain a broad range of internal and external relationships and operate effectively within networks;
  • Sound business acumen, professional judgement and a demonstrated ability to influence at senior level both internally and externally;
  • Outstanding communication and presentation skills, both oral and written allied with demonstrated ability to operate with tact and discretion
  • Excellent empathy with the needs of students, both first-time college students and mature entry students
  • An appreciation of the exigencies of a not for profit independent college 
  • Confidence and empathy
  • Demonstrate clear ambition for change and continuous improvement
  • Experience in the design and implementation of quality assurance and enhancement processes and procedures in a HE context

 

The appointee will be:


  • Self-motivated, can work on their own initiative and have experience of leading, managing and working with multidisciplinary teams.
  • A leader in facilitating and planning the development of courses and modules and their delivery including full-time, part time, professional and e-learning initiatives.
  • Proactive in the development of strategic relationships with academic, governmental, industrial, national and international organisations, in the context of the advancement of College goals.
  • Committed to:
  • Self-development and Institution wide improvement;
  • Research and contributing to the development of the research agenda of the College;
  • Developing, implementing, maintaining and leading the roll out of appropriate teaching and learning strategies designed to empower staff and students into the future.

Essential academic qualifications and professional experience:


  • A relevant postgraduate and /or professional qualification at Level 9 on the National Qualifications Framework or equivalent from a recognised awarding authority or professional body.
  • A proven record of achievement in academic development and delivery
  • A proven record of achievement in project or strategy development and management.
  • A demonstrated track record in areas that form part of the Registrars remit
  • A clear understanding of both academic and charities governance
  • Strong analytical, negotiation and high-level ICT skills
  • Significant post qualification t experience in a higher education context
  • Knowledge of Student Information Systems and other IT and data management systems
  • Committee servicing experience in a HEI or similar context


Contract:             Permanent
Salary:                   Commensurate with Experience
Hours:                   Full-time
Annual Leave       27 days
Pension:                Defined Contribution Pension Scheme

Application Process:


To apply, please e-mail your cover letter and CV in PDF format both, quoting reference number NCI 0918 and job title to: recruitment-cdolan@ncirl.ie by 5pm on Friday 21st May 2021.

 

Note:


The functions and responsibilities assigned to this role are based on the current stated role and objectives of the college. These functions and responsibilities may alter in line with any change in the role and objectives of the NCI.

The Importance of Confidentiality

We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process.

Candidates' Obligations

In submitting a completed Curriculum Vitae and supporting documentation, candidates are declaring:

  • That all the particulars furnished in their application are true and correct without omission and that they are aware of the qualifications and particulars for this position.
  • That to the best of their knowledge that there is nothing in relation to their conduct, character or personal background of any nature that would adversely affect the position of trust in which they would be placed by virtue of this appointment.
  • Their irrevocable consent to NCI making such enquiries as deemed necessary in respect of their suitability for the post in respect of which their application is made.
  • Their acceptance and confirmation of the entitlement of NCI, as appropriate to, reject their application, or to terminate their employment (in the event of a contract of employment having been entered into on foot of this competition) if they have omitted to furnish NCI with any information relevant to their application or their continued employment or where they have made any false statement or misrepresentation relevant to this application or their continuing employment with the College.

Candidates should note that they may be required to submit documentary evidence in support of any particulars given by them in their application for the post.

Data Protection Acts 1988 to 2018 and the Freedom of Information Acts 1997 to 2014 as amended

Data collected for the purposes of recruitment activities

NCI conducts recruitment processes to fill vacancies within the college. When applying for these competitions applicants are asked to submit a range of documents, e.g., a completed application form, CV and/or a personal statement or cover letter. For the purposes of recruitment activities, we will not collect any personal data that we do not need to assess your candidature for a role with us.

Legal Basis for Processing

NCI ’s legal basis for the processing of this data is a combination of individual consent, contractual necessity and legal obligations.

Withdrawal of Consent

Applicants can withdraw their consent for the processing of their personal data at any time by notifying the College. It is important to note that withdrawal of consent prior to the completion of the process will be considered as a withdrawal of the application.

What we do with your data

People who are directly employed by NCI and are based in Ireland process all the personal data collected for both recruitment and HR purposes.

Shortlisting

HR draft up the shortlisting documents and provide the initial screening to determine if a person meets the essential criteria of the competition. A shortlisting panel is generally made up of two senior grade staff members from the relevant department for which the role is being recruited.

Sharing of your data

Where you have been successfully shortlisted for a post, each interview panel member will be furnished with a copy of the relevant information of those who will be attending interview in order that they can review applications in advance of the interview process. All such information will be returned to NCI and shredded following the competition process. Some of the interview panel will be external interviewers, who are not employees of NCI but are engaged for the purpose and are strictly subject to the rules and policies of the College.

Access

Applicants can request and receive access to their data at any time and can request and receive a copy of this data, in electronic/transferable format.

Erasure

Applicants can request the data held be erased. In this case, the application for a position is considered withdrawn.

Rectification

Applicants can have any incorrect information corrected.

Objection / Withdraw

Applications can object to this information being processed and/or can request to withdraw from the application process

Complain

Applicants can make a complaint to our internal Information Governance and Data Protection Officer

NCI Information Governance and Data Protection Officer

National College of Ireland, Mayor Street, IFSC, Dublin 1

Tel (Direct): + 353 1 4498 523 ; Tel (Reception): + 353 1 4498 500

And/or make a complaint to the relevant authority

Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28

Tel: +353 (0) 761 104 800

National College of Ireland is an equal opportunities employer and is a Member of the Athena SWAN Charter. NCI is committed to serving our diverse community and welcomes applications from underrepresented groups. #

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