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FOI Act Sections 15 & 16 Reference Book

 

Part 2 - The Mission, Role, Structure and Statement of Confidentiality of the National College of Ireland

Our Mission Statement


The National College of Ireland is dedicated to providing the highest quality education that is accessible to learners in a manner that meets their needs. We achieve this goal by creating a dynamic, learner-centred environment that promotes INDIVIDUAL POTENTIAL.

A central focus of our mission is to provide accessible, quality education at a time place and pace that suits the learner’s situation and aspirations. This requires a consistent LEARNER FOCUS.

National College of Ireland, as an EMPOWERED ORGANISATION, is motivated and supported by the deep commitment of all faculty and staff to facilitate learners to work to the full extent of their capabilities.

As part of our commitment to DEDICATED, EXCELLENT SERVICE, our faculty and staff are empowered to create and facilitate a learning environment that supports and stimulates learners and enables them to realise their full potential.

 

Our Values


Guided by a set of SHARED VALUES - Empowerment, Excellence, Partnership and Service -which inform all our decisions and actions, the College achieves real outcomes for people by: 

  • Providing high quality, relevant programmes and services in response to learner needs

  • Providing flexible and innovative delivery mechanisms at a time, place and pace that suits the learner

  • Recognising and facilitating different learning styles of learners and providing innovation in teaching methodologies

  • Providing and developing programmes and services in partnership with the learner, business and community organisations.

  • Encouraging learners to realise their full potential in a supportive, friendly and service oriented environment

 

Our Beliefs


We believe in your ability to succeed, to achieve your ambitions and to realise your potential to its fullest extent. Our belief and confidence in your potential is at the heart of NCI’s relationship with learners, and is central to everything we do. 

Our Approach


The National College of Ireland is dedicated to providing the highest quality education accessible to learners in a learner-centred environment that promotes individual potential. 

Our Commitments


We are committed to providing learners with:

  • Accessible, quality education at a time and pace that suits the learner’s situation and aspirations.

  • A learning environment and resources that support and stimulate learners and enables them to realise their full potential

  • An environment that promotes continuous improvement

  • Courses of the highest quality

  • Accurate information about all programmes and expectations

  • Assessment of learning that is fair, valid and timely

  • The opportunity to evaluate teaching and programmes in confidence

  • A skilled, qualified and supportive faculty and staff who will treat all learners with dignity and respect and be responsive to learner needs and concerns

  • A fair and consistent enforcement of all College rules and regulations

  • A healthy and safe environment that promotes a positive learning experience

     

For additional clarity, the full breadth of the NCI mission may be graphically illustrated as follows: 

Achieving our mission –what we do.


The National College of Ireland achieves its mission by provision of a range of 3rd level educational courses as follows

 

 

Class Times

 
  • Full-time Day Courses

  • Part-time day/evening/weekend programmes

 

Class Location

 
  • Main campus located in convenient Dublin city centre location

  • 40 campus locations throughout Ireland

  • On-line programmes

  • Distance learning

 

Qualification Level

 
  • Postgraduate qualifications

  • Degree programmes

  • Work-based education & training

  • Learning in the community

 

Research


The College also has an active research programme in the area of Learning and Teaching and associated technologies.

 

Enterprise


The College has its own business incubator –The International Centre for Learning and Teaching Technologies (ICELT) which encourages and supports new enterprise developments in the Learning and Teaching sector 


Our Policy on Confidentiality

We undertake to treat as confidential any information provided to us in confidence by individuals or others, subject to our obligations under law, including the Freedom of Information Act. If, for any reason, you wish that information provided to us should not be disclosed because of its sensitive nature, then you must, when supplying the information, make clear this wish, and specify the reasons for the information’s sensitivity. We will consult with you before making a decision on any Freedom of Information request received, involving sensitive information which you may have supplied.

 

Overview of the Structure and Organisation

Role and Legal Status 

The National College of Ireland is a 3rd level learning, teaching and research institution. 

The College is a ‘not for profit’ private company, limited by guarantee, and with Revenue approved charitable status. Overall responsibility for the College under its Articles and Memorandum of Association rests with the Governing Body, with executive responsibility resting with the President of the College. The President is supported in this role, by a management structure as set out below. 

    

 


 

Governance, Management and Organisation of the National College of Ireland

 

1 The Governing Body


The Governing Body constitutes the Board of Directors the National College of Ireland, and is responsible for the overall management and direction of the College and it’s compliance with company law. The Governing body establishes and monitors the College’s strategic direction and policy, its financial planning, and compliance with best practice in all College activities. It consists of 13 members drawn from the following nominating bodies

  • IBEC

  • ICTU

  • The Jesuit Order

  • The Staff of the College

  • The Students Union of the College

The President of the College is ex officio a member of the Governing Body, which elects its own Chair from amongst its own members. The Governing Body may from time to time appoint such sub committees as it deems proper to assist it in such manner as it may decide 


1.1 Finance Sub Committee of the Governing Body


The Governing Body has established a Finance sub committee which reports directly to the Governing Body itself, and which oversees the financial planning and reporting compliance of the College as a Ltd company. 

Classes of Records retained 

The Company secretary is responsible for the retention of all records relating to the Governing Body which include

  • Minutes of meetings of the Governing Body

  • Minutes of the Finance sub committee

  • General correspondence

 

Rules and procedures


The Company Secretary retains the records of the Governing Body in accordance with Company Law requirements. The annual audited accounts of the College are on public record, and can be obtained from the Companies Office. 

Contact Person 

The Company Secretary 

National College of Ireland 

Tel: +353 1 4498540

 

2. The President

The President of the College is responsible for planning in conjunction with the Governing Body, and for the implementation of the policy and administrative decisions of the Governing Body. The President exercises overall responsibility for the day to day running of the College, and plays a pro-active role as a member of the Governing Body, as well as chairing the Executive Committee of the College, the Academic Council, and other committees as appropriate. 

Classes of records retained 

Records retained in the Presidents Office include

  • Minutes of the Executive Board

  • Minutes of the Management Committee

  • General Strategy documentation

  • General Correspondence

  • General reports pertinent to College development

Rules and Procedures 

All records held in the Presidents Office are held in accordance with the document retention policy of the National College 

Contact: 

The President 

National College of Ireland 

Tel: +353 1 4498511 

 

2.1 Key Committees chaired by the President


The President chairs a number of key academic and administrative committees of the College as follows; 

Management Committees


2.1.1 Academic Council


The Academic Council assists the Governors in the Planning, coordination, development and overseeing of the educational work of the College, and is chaired by the President. 

The principal functions of the Academic Council are

 

  • To design, develop and implement appropriate s programmes of study;

  • To make representations to the Governors for the establishment of appropriate structures to implement the programmes referred to above

  • To make recommendations to the Governors on programmes for the development of research

  • To make recommendations to the Governors for the selection, admission, retention and exclusion of students generally

  • Subject to the approval of the Governors to make and to implement the academic regulations of the College

  • To agree with the Governors the form of regulations to be made by the Academic Council for the conduct of examinations and for the evaluation of academic progress

  • To make recommendations to the Governors for the award of Fellowships. Scholarships. Bursaries and other awards

  • To make general arrangements for tutorial or other academic counselling.

  • To exercise any other functions that may be delegated to it by the Governors

  • To implement any regulations which may be made by the Governors concerning any of the matters aforesaid

  • Subject to approval by the Governors ,to establish such and so many committees ,consisting either wholly or partly of persons who are not members of the College as it thinks proper to assist it in the performance of its functions

  • Subject to the directions of the Governing Body, the Academic Council may regulate its own procedure

 

Internal Rules, guidelines and procedures used by the Academic Council and its subcommittees

  • Constitution

  • Standing Orders

  • Academic Regulation

  • College strategy

  • Unique Learning environment

  • College Strategic Plan 2003-2008

  • Learners Charter

  • Student Policy on Dignity and Respect

  • General Assessment Regulations and procedures

  • Admissions and Progression Policy Course Development and Review Handbook

  • External Examiners Policy and Procedures

  • Parent Safety Statement

  • Intellectual Property Policy

  • Organisational Chart

  • Student Handbook

  • Viewing of Examination Scripts Policy

  • Access Policy

  • Marks & Standards Procedures

  • Policy & Procedures for Programmatic Review

  • Policy & Procedures for Institutional Review

  • Admissions Policies & Procedures

  • HETAC Policies and Guidelines

  • General Examinations Regulations and Procedures

  • Post Graduate Studies Handbook

 

Records Kept

  •  Minutes of meetings of Academic Council and its sub committees

     

Contact: 

The Registrar 

Tel: 4498514 

Email: jmcgarrigle@ncirl.ie 

 

2.1.2 The Executive


The Executive Committee, which is accountable to the President, is the senior management committee with responsibility for development, implementation of strategy and approval of appropriate policies and procedures, agreement of plans, monitoring of corporate performance and ensuring that all aspects of the corporate function operate with optimal efficiency and effectiveness. Although each member of the Executive Committee has an overall defined area of responsibility in this context, the Committee assumes a shared responsibility for every aspect of the College’s operations. The Executive Committee will help also to determine the corporate response to specific initiatives or situations. 

Internal Rules, guidelines and procedures used.

  • Strategic Plan - Goals and Objectives

  • College Mission Statement

  • Budgetary & Financial Policies

  • Academic Policies and procedures

  • QA Manual

  • Benchmarking

 

Records Held 

Minutes of meetings of the Executive 

Contact: 

The Presidents Office 

Ph 4498511 


 

2.1.3 The Management Committee


The Management Committee is the primary forum for day to day operations of the College. It is also the body at which management information is shared and to which members are encouraged to raise issues for general consideration and to bring forward topics for discussion. 

The Management Committee monitors departmental performance in achieving overall operational targets as defined by the Executive Committee. The committee will work to ensure interdepartmental effectiveness in managing performance. 

The Management Committee has responsibility for management of academic and administrative matters for academic planning, development and implementation of academic and administrative policies and procedures, monitoring of academic performance including benchmarking and financial performance, contributing to all executive decisions, including allocation of resources, that impact on academic affairs and, generally, ensuring that the activities of the College function optimally. 

Records held 

 

Minutes of meeting of the Management Committee 

Contact: 

 

The Presidents Office 

Ph 4498511 

Email joconnor@ncirl.ie 

 

3 The Vice President Academic and Administration

               

The Vice President Academic and Administration, reports to the President, and has the authority and responsibility necessary to manage the day to day academic and administrative management of the College. The Vice President Academic and Administration attends at meetings of the Governing Body and is a member of the Executive Board of the College . 

Specific areas of responsibility include:

 

  • Management of the day to day implementation of the College strategies in the areas of Learning and Teaching Programmes and Learning and Teaching Enterprise;

  • Overseeing all activities related to academic administration including, admissions, registration, scheduling (exams and time-tables), student awards, student housing services, student life and all other student services;

  • Oversight of the design and development of Quality Assurance/Quality Improvement policies and procedures in accordance with HETAC guidelines and policies;

  • Overseeing the implementation of internal academic accreditation processes and procedures;

  • Overseeing the management of External Examiner process, including appointment of External Examiners, submission and processing of research theses;

  • Compilation, continuing review, updating and distribution of all policies and procedures relating to the National College of Ireland; and compliance with same

     

Reporting to the Vice President Academic and Administration 

The following areas of College activities, together with their management and staff, report to the Vice President Academic and Administration.

  • The Registrar

  • The School of Business

  • The School of Informatics

  • The Centre for Continuing and Professional Studies

  • Student Recruitment and Publications

  • Director HR

 

3.1 The Registrar


The Registrar is an Officer of the College, and a member of the Executive Board of the College. Key areas of responsibility include,

  • Design and development of Quality Assurance/Quality Improvement policies and procedures in accordance with HETAC, FETAC, CAO and other regulatory requirements

  • Compilation, continuing review, updating and distribution of all policies and procedures relating to the National College of Ireland.

  • Secretary to the Academic Council and management of relevant Academic Council Sub-Committees ;

 

Management of all activities related to Academic Administration and student support services to include:

  • Coordination of all College ceremonies.

  • Admissions

  • Registration

  • Student records and services

  • Time-table schedules

  • Careers and Opportunities

  • Examination and examination schedules

  • Student awards

  • Liaison with Students Union

  • Student Counselling

  • Student Wellbeing

  • Careers and Appointments

  • International Office

  • Freedom of Information

 

Records Held  

External

  • CAO Memorandum of Understanding

  • HETAC and FETAC regulations

     

Internal

  • Procedures for application for admission to the College

  • Procedures for selection of non standard applications to the College

  • Policy on new admissions for students with Special Needs

  • Policy & Procedures for Postgraduate Research Students

  • Policy on Admission & Progression within the Institute

  • Academic Regulations

  • Learners Charter

  • QA Manual

  • Examination results

  • Examination scripts

  • Student interviews

  • Student disciplinary procedures

  • Minutes of Academic Council

  • Student records including Admission, Registration Examinations,

  • External Examiner reports

  • College’s Programme of courses

  • General correspondence with students, and external educational bodies.

  • HETAC Records

  • Miscellaneous academic correspondence

 

Publications

  • Student Handbook

  • QA Manual


Contact: 

The Registrar 

National College of Ireland 

Mayor St, IFSC, Dublin 1 

Tel: 4498540 

Reporting to Registrar 

The following areas of operations and their management and staff report to the Registrar, 



3.1.1 Admissions and Student Records


Rules, guidelines and procedures used 

 

Internal

 

  •  Guidelines for granting of financial support through DOES Student Assist fund

  • Policy for admissions of Students with Special Needs

  • Guidelines for Provision of Equipment for Students with Special Needs

  • Procedure for the provision of Additional Tuition to Full-time Registered Students

  • Learners Charter

  • Mentoring Arrangements

  • QA Manual

 

External

Guidelines for granting of financial support

 

Publications Issued

General Information Leaflets

Contact:

Head of Learner Life 

Tel: +353 (0)14498697 

Email: info@ncirl.ie 


 

3.1.2 Freedom of Information Service


Rules, guidelines and procedures used 

External

  • Freedom of Information Act 1997 and 2003

  • Government regulations

 

Internal

  • Procedures and guidance in dealing with Freedom of Information requests

  • Records Management and Retention Policy.

Publications Issued

  • Section 15 Reference Manual - guide to functions and records of the College

  • Section 16 Reference Manual - guide to rules, guidelines and procedures

  • Freedom of Information Staff Guide

  • Freedom of Information website


Contact: 

Freedom of Information Officer: 

Tel: 4498619 

Email foi@ncirl.ie. 


 

3.1.3 Library and Information Service


Internal rules, guidelines and procedures used 

  • Academic Regulations

  • Library regulations and other regulations relevant to the provision of the library service.

Publications Issued

 

  • Library fact sheets

  • General information

  • Regulations

Contact: 

Librarian 

Tel: 4498509 

Email: info@ncirl.ie 


 

3.1.4 Careers and Appointments Service


Rules, guidelines and procedures used

 

  • College Policies and Procedures

  • Student Charter

  • Publications Issued

  • General Information Leaflets

Contact: 

 

Careers and Appointments Officer 

Tel: 4498526 

Email: info@ncirl.ie 

 

3.1.5 Health and Welfare Service


Rules, guidelines and procedures used 

Internal

 

  • Compliance with College policies and procedures

  • Compliance with College Health and Safety Guidelines

  • Students Handbook

External

 

  • Publications

  • Annual Report

  • Health Information Leaflets

Contact: 

Learner Services 

Tel: 4498556 

Email: info@ncirl.ie 

 

3.1.6 Quality Assurance


Publications

 

  • Quality Assurance Manual

Contact: 

The Registrar 

Ph 4498540 

Email: info@ncirl.ie 

 

3.1.7 Sports and Recreation


Rules, guidelines and procedures used

 

  • Use of sport and recreation facilities guidelines

  • Guidelines for team coaches

  • Procedures for awarding of scholarships

  • Academic Regulations

  • Student Charter

  • Constitution and standing orders

Publications issued

  • General Information Leaflets

Contact: 

Learner Services 

Ph 4498556 

Email info@ncirl.ie 

 

3.2 The School of Business


Role and function 

The School of Business at National College of Ireland is dedicated to providing the highest quality education that is accessible to learners in a manner that meets their needs. We achieve this goal by creating a dynamic, learner-centred environment that promotes individual potential. 

A central focus of our mission is to provide accessible, quality education at a time, place and pace that suits the learner's situation and aspirations. This requires a consistent learner focus. 

The School, as an empowered organisation, is motivated and supported by the deep commitment of all faculty and staff to facilitate learners to work to the full extent of their capabilities. 

As part of our commitment to dedicated, excellent service, our faculty and staff are empowered to create and facilitate a learning environment that supports and stimulates learners and enables them to realise their full potential. 

Academic programmes 

 

A full updated list of the Academic Programmes delivered by the School of Business is available is available on the College website www.ncirl.ie, and is published annually in the College prospectus 

Rules, guidelines and procedures used in the School of Business 

Academic Regulations

 

  • General Assessment Regulations and Procedures

  • Course development and review procedures

  • Learning environment support structures

  • Student problem solving procedures

  • Conflict of interest procedures

  • Student Charter

  • Access Policy

  • Viewing of examination scripts policy

  • Marks and standards procedures

  • Policy and procedures for programmatic review

  • Admissions policies and procedures

  • Publications Issued

  • Course submission documents

  • Programmatic reviews

  • Records held

  • Minutes of School meetings

Contact: 

The Head of the School of Business 

Tel: +353 (0)1 4498604 

Email: info@ncirl.ie 

 

3.2.1 Educational Opportunities Programme (EOP)


Educational Opportunity Programmes is a unit within the School of Business, located at National College of Ireland, Mayor Street, Dublin 1, but providing programmes in an off-campus capacity at locations around the country and thereby to maximize the learning potential of the non-traditional learner in a safe, supportive environment while at the same time providing her/him with the opportunity to excel (i.e. to be graded, to progress and to further support the education cycle within their community). 

As currently organised the Educational Opportunity Programmes unit is directly linked into the activities of NCI through its operational placement within the School of Business and the access of participants on its programmes to the College’s mainstream student support, library and administrative structures. 

Services Provided 

 

To develop pathways and progression routes for community based learners as well as those others wishing to return-to-learn to access further and higher education. Specifically we

1.Encourage and support people who traditionally would have not considered the option of returning-to-learn. 

2.Provide (design and deliver) educational programmes specifically for adult and community-based learners at a level that suits their abilities and at different stages in their lifetimes. For example: 

  • Programmes designed to facilitate personal development and social interest.

  • Programmes designed to support professional development.

  • Programmes which focus on skill acquisition while generating sustainable community education.

  • Programmes which provide a starting point for those who wish to formally progress to higher education but who may not have academic qualifications to support this progression.

Classes of records held

  • Unit administration

  • Programme descriptions and promotional literature

  • Student Registration Forms

  • Project Assessments

  • Examination Papers & Exam Board broadsheets

  • Timetables for lecturers, tutorials and assessments

  • Programme documents (including Student Resource Packs)

  • Programme evaluations.

  • Associate faculty teaching records

  • Notices posted on noticeboards

Rules and practices 

In accordance with NCI’s quality assurance policies, practices and procedures as articulated in its QA Manual. 

Contact: 

Director, EOP 

ph 449 8600 

Email info@ncirl.ie 

 

3.2.2 International Financial Services Institute (IFSI)


The Institute (IFSI) is located on the campus of the National College of Ireland in the International Financial Services Centre in Dublin. It is therefore in a unique position to provide opportunities for those who wish to develop a wider and more in-depth knowledge of the financial services sector whilst obtaining accredited third level qualifications. The Institute provides a range of innovative educational programmes designed to assist current and future finance professionals in meeting the challenges facing the industry. 

Function 

 

The International Financial Services Institute (IFSI) at the National College of Ireland was established in 2003. Its mission is to provide education, training and skills upgrading for employees in the financial services industry, as well as to provide a centre for excellence supporting research and development for the industry. The IFSI is an important element of the specialist and dedicated education and training infrastructure provided by NCI to support the development of the international financial services industry in Ireland and at the IFSC and to improve the attractiveness of Ireland, nationally and regionally, as a location for companies in the financial services sector. 

Structure 

 

IFSI is operated as a Centre within the School of Business and has an Advisory Board representative of the financial services and educational sectors 

Records Held 

 

Minutes of meetings of the Advisory Committee 

Contact Person 

Head of the School of Business 

Ph 4498604 

Email info@ncirl.ie 

Website: www.ifsi.org

 

3.3 Student Recruitment


Function

 

  • To ensure that student recruitment campaigns are fully integrated and tailored to meet the requirements of the target market and the programmes being promoted

  • To manage all enquiries from potential students efficiently and effectively

  • To develop and maintain flexible, accurate and easy to use marketing databases

  • To orchestrate an effective and sustainable selling process within NCI, specifically focused on courses and programmes and to support NCI sales staff in the delivery of their sales targets

  • To carry out accurate and actionable market research

  • To produce, timely relevant and professional NCI publications

  • To contribute to the ongoing development and success of NCI

Services provided

  • Respond to daily telephone/fax/mail/e-mail/personal caller enquiries regarding NCI

  • Production and distribution of NCI prospectus and promotional material

  • Represent NCI at career events

  • Organise and manage school liaison programmes

  • Organise NCI Open Days and information sessions

  • Organise company and school visits

Information available

  • Information on the website www.ncirl.ie

  • Undergraduate prospectus

  • Brochures for part-time programmes

  • Promotional material for NCI

Records held

  • Section administration

  • Correspondence files

  • All information accessed on the website www.ncirl.ie

Contact 

Director, Student Recruitment 

Ph 4498616 

Email info@ncirl.ie 

 

3.3 School of Informatics


Role and Function 

 

The School of Informatics at National College of Ireland is dedicated to providing the highest quality education that is accessible to learners in a manner that meets their needs. We achieve this goal by creating a dynamic, learner-centred environment that promotes individual potential. 

A central focus of our mission is to provide accessible, quality education at a time, place and pace that suits the learner's situation and aspirations. This requires a consistent learner focus. 

The School, as an empowered organisation, is motivated and supported by the deep commitment of all faculty and staff to facilitate learners to work to the full extent of their capabilities. 

As part of our commitment to dedicated, excellent service, our faculty and staff are empowered to create and facilitate a learning environment that supports and stimulates learners and enables them to realise their full potential. 

The School of Informatics is specifically responsible for the delivery of a range of undergraduate and postgraduate programmes in computing and Informatics. full details of which are available on the College website at www.ncirl.ie 

Rules, guidelines and procedures used in the School of Informatics

  • Academic Regulations

  • General Assessment Regulations and Procedures

  • Course development and review procedures

  • Learning environment support structures

  • Student problem solving procedures

  • Conflict of interest procedures

  • Student Charter

  • Access Policy

  • Viewing of examination scripts policy

  • Marks and standards procedures

  • Policy and procedures for programmatic review

  • Admissions policies and procedures

  • Policy on progression to follow-on diplomas and degrees

  • Minutes of School meetings

  • Research publications

Publications Issued

  • Course submission documents

  • Programmatic reviews

  • Research publications

Contact 

Head of School of Informatics 

Tel: +353 (0)1 4498606 

Email: info@ncirl.ie 

3.4 The Centre for Continuing and Professional Studies


Role and Function 

 

Programmes delivered through the Centre for Continuing and Professional Studies are l be offered through a range of delivery mechanisms and offered as in-company, professional development, workplace, and community based programmes. The Centre for Continuing and Professional Studies provides a range of part-time programmes in a variety of business disciplines at its off-campus network. Full details are available on the College website www.ncirl.ie 

The Centre for Continuing and Professional Studies provides a range of part-time programmes in a variety of business disciplines at its off-campus network. 

Services Provided 

 

The Centre for Continuing and Professional Studies at National College of Ireland is dedicated to providing the highest quality education and training that is accessible to learners in a manner that meets their needs. We achieve this goal by creating a dynamic, learner-centred environment that promotes individual potential. 

A central focus of our mission is to provide accessible, quality education at a time, place and pace that suits the learner's situation and aspirations. This requires a consistent learner focus. 

The School, as an empowered organisation, is motivated and supported by the deep commitment of all faculty and staff to facilitate learners to work to the full extent of their capabilities. 

As part of our commitment to dedicated, excellent service, our faculty and staff are empowered to create and facilitate a learning environment that supports and stimulates learners and enables them to realise their full potential. 

Classes of records held

 

  • Unit administration

  • Programme descriptions and promotional literature

  • Student Registration Forms

  • Project Assessments

  • Examination Papers & Exam Board broadsheets

  • Timetables for lecturers, tutorials and assessments

  • Programme documents (including Student Resource Packs)

  • Programme evaluations.

  • Associate faculty teaching records

  • Notices posted on notice boards

Contact 

Head of the Centre for Continuing and Professional Studies 

National College of Ireland 

Tel (Direct) 01 4498776 

Email info@ncirl.ie 

Rules and practices 

In accordance with NCI’s quality assurance policies, practices and procedures as articulated in its QA Manual. 

  

4.Director of Human Resources

The Director of Human Resources reports to the Vice President Academic and Administration and has responsibility and authority for all personnel and human resource management issues at the National College of Ireland. 

Specific responsibilities include:

 

  • Development, implementation and monitoring of a modern human resource management culture;

  • Implementation of all institutional policies related to recruitment and promotion of faculty and staff at the College;

  • Maintenance of detailed records concerning staff and faculty numbers, nature and terms of employment and representation of various identifiable groups;

  • Development and implementation of policies for career development and training including policies and procedures for performance evaluation of all employees including matters of pay and reward.

  • Management of Industrial Relations Issues, and liaison with Trade Unions

 

Rules and procedures and guidelines used in the office of Director of HR

 

  • Relevant Acts of the Oireachtas and Statutory Instruments

  • Relevant Guidelines from the Dept of Enterprise Trade and Employment

  • Best HR practice manuals

  • QA Manual , including sections on recruitment, selection and employment procedures

  • Staff Handbook

  • National Wage Agreements

Publications

  • Staff Handbook

Records held

  • Individual Staff Personnel Files

  • Union Negotiations and agreements

  • Recruitment and selection records

  • General statistical information

Contact 

Director Human Resources 

Ph 4498696 

Email info@ncirl.ie 

5. Director of Finance

                            

The Director of Finance reports directly to the President and has responsibility for the day to day financial management of the College including the preparation of accounts, financial aspects of strategic planning, budgets, payroll systems and financial compliance. 

Specific responsibilities of the Director of Finance include

 

  • Directing and controlling all aspects of financial administration in line with College strategy, statutory requirements and best business practice;

  • Developing, managing and implementing the College budgeting strategy;

  • Responsible for the financial communication strategy and supporting documentation;

  • Responsible for the development and management of Campus Wide information technology services;

  • Co-ordinate the risk management function to ensure the application of processes to identify and manage risks in the business and finance areas;

  • Responsible for the production of Annual Report, and Facts & Figures;

  • Responsible for the communication of budgetary guidelines across all College departments;

  • Responsible for the production of month end reporting which includes the preparation of:

  • Monthly management accounts for budget holders versus budget

  • Summary statement of Operating Profit or Loss for the College

  • Balance Sheet for the College

  • Cash-flow for the College.

  • Commentary on results highlighting risks & opportunities

 

Rule Guidelines and procedures used

 

  • Payroll systems

  • Government Public Procurement Regulations

  • EU Procurement Regulations

  • EU Regulations as applicable

  • Payment and Wages Act 1991

  • Prompt Payments Act 1997

  • Tax Clearance Procedures

  • Department of Education circulars and regulations

  • Internal audit

  • Statutory Audit

  • QA Manual

  • Strategic Plan

Records Held 

All financial records of the College including Payroll systems. 

Contact 

The Director of Finance 

Ph 4498525 

Email info@ncirl.ie 

5.1 The Commercial Manager


The Commercial Manager is responsible for the letting and management of all student residences based at the Colleges IFSC campus, together with the management and letting of the physical infrastructure of the College. 

Rules, guidelines and procedures used

 

  • Health and Safety procedures

  • QA Manual

  • Student accommodation procedures

  • Events and lettings procedures

  • Rules and conditions of usage Health and Safety authority procedures

  • Safety, Health and Welfare at Work Act 1989 and Regulations '92, '95,

  • Institute of Occupational Safety and Health Guidelines and Procedures

  • College Parent Safety Statement

  • College Code of Practice on Fire Safety Management

Publications

  • College Parent Safety Statement

  • College Fire Register

  • Accommodation List

Records held

  • Minutes of Meetings of the Residence Committee

  • Health and Safety

  • Lettings records

  • Infrastructure Maintenance records

Contact: 

The Commercial Manager 

Tel: +353 (0)1 449 8704 

Email: info@ncirl.ie 

5.2 The Manager IT


The IT Manager is responsible for the provision, management and administration of all College ICT Services 

Rules, guidelines and procedures used

 

  • IT Policy Procedures and Guidelines

  • Code of conduct

  • Acceptable usage policy

  • Email policy

  • Internet policy

  • Purchasing procedures and guidelines

  • CAO Import guidelines

  • Student records and registration procedures

  • Data Protection Acts 1988/2003

  • Publications Issued

  • College website

  • College intranet service

Contact: 

The Manager IT 

Tel: +353 (0)14498541 

Email: info@ncirl.ie

6. VICE PRESIDENT, RESEARCH & GRADUATE STUDIES

                            

The Vice President, Research and Graduate Studies reports to the President and has responsibility and authority for promotion and overall management of the Learning and Teaching and research mission of the College, and implementation of the unique learning environment at NCI and is responsible for Graduate Studies (Taught and Research). 

Specific responsibilities of the Vice President Research and Graduate Studies include:

 

  • Promotion and encouragement of a research ethos within all academic departments of the College in keeping with the College research strategy;

  • Responsible for all strategic policy and procedures relating to graduate students and programmes (taught and research), including the development of a strategic plan for increasing graduate numbers and the review and amendment of graduate regulations;

  • Development and implementation of recruitment procedures for graduate students, as well as raising the profile of NCI as a favoured location for graduate study;

  • Responsible for ensuring that College-wide communications are regular, relevant and reliable;

  • Review of procedures and standards for supervision of graduate students;

  • Liaison with national and international agencies concerning opportunities for funding of research;

  • Liaison with local and national organisations and corporations concerning research initiatives

  • Rules, guidelines and procedures used in the office of Research and Post graduate studies

Academic Regulations

  • General Assessment Regulations and Procedures

  • Course development and review handbook

  • Learning environment support structures

  • Post graduate research degree regulations and procedures

  • Student t problem solving procedures

  • Conflict of interest procedures

  • Intellectual property guidelines

  • Research strategy Plan

Records Held

  • Minutes of Research Committee meetings

6.1 Graduate Research School of Learning and Teaching


The Graduate Research School of Learning and Teaching at National College of Ireland is dedicated to providing the highest quality graduate education that is accessible to learners in a manner that meets their needs. We achieve this goal by creating a dynamic, learner-centred environment that promotes individual potential.. This requires a consistent learner focus. 

The School, as an empowered organisation, is motivated and supported by the deep commitment of all faculty and staff to facilitate post graduate research learners to work to the full extent of their capabilities and achieve the highest international standards. 

Rules, guidelines and procedures used in the Graduate School 

Academic Regulations

 

  • General Assessment Regulations and Procedures

  • Course development and review procedures

  • Learning environment support structures

  • Student problem solving procedures

  • Conflict of interest procedures

  • Student Charter

  • Viewing of examination scripts policy

  • Marks and standards procedures

  • Admissions policies and procedures

  • Policy on progression to follow-on diplomas and degrees

  • Research publications

Records Held

  • Minutes of School meetings

Contact 

Vice President Research and Graduate Studies 

Ph 4498687 

Email: info@ncirl.ie 

6.2 INTERNATIONAL CENTRE FOR EDUCATION AND LEARNING TECHNOLOGIES(ICELT)

 


BIC/NCI is a Business Incubator located within the National College of Ireland's campus within the International Financial Services Centre (IFSC) in Dublin and, as such, provides extensive opportunities for interaction between the professional environment that surrounds it and the academic environment of the College. In so doing, it realises opportunities for those with professional interests in the business, finance and other sectors to develop a wider and more in depth knowledge. 

ICELT is fully integrated into NCI’s strategic mission; ICELT’s primary aim is to assist in the creation of knowledge intensive companies in the teaching and learning and related technology sectors, through the creation of the right environment for enterprise development. 

Services Provided 

 

  • Provision of state-of –the art, affordable incubation space with leading-edge communications infrastructure 

  • ICELT provides a comprehensive range of business supports which include:

  • access to a strong advisory board of experienced professionals

  • advice and assistance in ideas generation, feasibility studies, project appraisal, business planning, legal & accounting and sources of finance.

  • business mentoring

  • networking activities with similar or related businesses

  • introduction to support providers and entrepreneur enablers

ICELT facilitates the commercialisation of internally generated research and maximise the commercial value of research emanating from the College’s learning research centre. 

Provides new business growth through the development and exploitation of value-added learning and related technologies and services- software, multi-media and Information Communications Technology (ICT). 

Promotes a culture of entrepreneurship throughout the College. 

ICELT has developed strong strategic alliances and networks with key stakeholders including: industry, academia (internal and external), government departments and agencies, and the local community. 

Records held

  • ICELT Advisory Board Meeting Minutes

  • ICELT Client Files:

  • License Agreements

  • Intellectual Property Rights (IPR) Agreements

  • Share Option and Other Equity Agreements

Contact 

Mr Gerry Macken
Director ICELT
National College of Ireland 
Tel (Direct) 01 4498776
Email gmacken@ncirl.ie
Website: www.ncirl.ie

 


 











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