Explore the steps involved in the work placement process from applying to evaluating below.

Work Placement Process

The work placement process explained in detail - along with advice to make the most of every stage. In this section we discuss the steps of the whole Work Placement process from hiring the students, to the duration of the placement and what to do when the placement ends.

Work Placement Process

The steps involved in the work placement process from applying through to evaluating are outlined below.

Pre-placement process

Contact the team: Contact the relevant Careers Advisor within the NCI Careers Team to discuss your work placement requirement(s). 

Full contact details are available here: Meet the Team 

Job Description 

Prepare and forward a short job description to the work placement advisor. We are happy to assist with creating a job advert which should include the following: 

  • Company Name 
  • Company Profile & Location 
  • Job Title 
  • Job Description & Duties 
  • Min skills Required/Preferred. 
  • Length of placement and hours of work 
  • Pay rate 

Advertise the placement 

  • The work placement team will advertise the placement opportunity to all relevant classes. 
  • We invite all employers to meet the class virtually or in person to promote your opportunity and give a real insight into the company and what is involved in the role. 
  • Students are asked to express their interest in the opportunity to the work placement office within two working days 

Review CVs 

  • The Work Placement Office will collate and forward CVs to the organisation. 
  • The organisation selects students to interview (organisations are advised to interview as soon as possible after receipt of CVs, as students may be placed elsewhere in the intervening period). 

Interview and select 

  • The Work Placement Office contacts students and organises all interviews. 
  • After the interview process, the organisation selects students they wish to offer work placements to. 

Contracts and agreements 

  • The college strongly advises that organisations issue a fixed-term contract of employment together with details on their policies/work practice procedures to student 
  • We request that you also forward this completed to the college for our records. 
  • A tri-party agreement will be signed whereby the college, the student and the employer sign and pledge their intention for a successful placement.

During the placement

Induction – week one

The student’s placement should commence with an induction process which will familiarise them with the company, culture, working practices and health & safety. The benefits of having an induction far outweigh the initial effort required. 


Monitor and guide the progress of the student(s)

It is recommended that you allocate some time at least once a week to sit with the student. This meeting should be supportive in nature providing sufficient instruction to maximise their contribution during placement.


Review and sign the students’ monthly reports

Work supervisors must approve and sign the student’s Monthly Learning Report and Final Work Placement Report.


Site visit by the college

The college will schedule a site visit to your office approximately midway through the placement. In some instances, a visit may not be possible and in such circumstances the assessment may be conducted virtually.


Issues with the student during placement

Please notify the Work Placement Office immediately should you experience any issues with a work placement student.

End of Placement


Employer’s feedback will be sought on completion of the work placement. Information such as whether they would consider rehiring the student, any improvements that could be made to the placement programme or any feedback on course module design is welcome.


Further employment

Employers wishing to retain work placement students for further employment should discuss the options available with the NCI Work Placement Office.