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Position: State Funded Initiatives Officer

Job Code
: NCI 0702

Reporting to: PET Manager

Purpose of Position:

The key function of this position is to manage projects from State funded initiatives such as Springboard, ICT skills, Momentum and other HEA/State funded programmes effectively. To ensure the efficient setup of the programmes on HEA or other external systems through to management of recruitment process and registration of students in order to fulfil the target numbers. The other main area of responsibility is the coordination and collation of statistics and data to inform the tendering process which will include the monitoring of outcomes, liaising with Government bodies and working with Schools.

Key Relationships:

• Professional Education and Training Manager
• HEA/State Funded Co-ordinators
• Head of Professional Education & Training
• Director of Marketing
• Deans of Schools
• Associate Faculty
• Programme Directors
• Programme Co-ordinators
• Students

Key Responsibilities:

• Main point of contact with funding authority on daily issues
• Represent the College at relevant forums and meetings held by the funder
• Development of new and improved systems that make the recruitment, admissions and registration processes and outcome reporting more streamlined and efficient when possible
• Assist in the promotion of programmes
• Close monitoring of registration numbers to realise/maximise revenue from tenders
• Liaise with Director of Marketing to ensure a targeted approach to recruitment through regular analysis of programme recruitment to ensure that funding is maximised and courses are filled with the correct number of suitably qualified and prepared students
• Consult with Schools in relation to securing additional surplus funding
• Responsible for the registration and ongoing monitoring of attendance of these students in line with directives issued by funders
• Liaising with faculty regarding the recruitment and selection of students for these programmes
• Provide statistical returns and annual monitoring reports on the initiatives
• Collate data & statistical analysis to inform the budget process of state funded programmes
• Organise the collation of business intelligence from across the College and scrutinise the data to produce reports and statistics on student outcomes that can be disseminated throughout the college and to the funding authority
• Forecast revenue based on payment instalment as prescribed in contract with funder
• Adhere to deadlines set out by the funder with regard to tracking students outcomes
• Ensure that all data held is ready for an annual inspection/audit by the funding authority
• Leading and training any staff employed to assist with these initiatives
• Dealing with any queries relating to the Springboard or other HEA/State funded Initiatives
• Liaising with the Professional Education and Training Manager on providing administrative support to these programmes.
• Maintain a high level of communication with key customers/clients
• Identify shortfalls in figures or opportunities for re-allocation of funding
• Reporting to Schools and Marketing Director on admission figures regularly
• Following up with applicants.
• Setting up waiting lists and communication with same
• Setting up interviews and recording evidence of students entering under the RPEL scheme
• Follow up with local employment offices in connection with collation of correct forms and information on applicants
• Distribution and processing of survey, specifically designed to capture statistical information for the final report for the department
• Collation of data and statistical returns for the final report for the department
• Dealing appropriately with incoming calls
• Ensure that all duties within the office are performed in a professional, efficient manner

Key Attributes:

• A degree or equivalent would be preferable.
• Experience in a similar role administering large scale Labour Market Activation projects such as LMETF and Springboard would be an advantage
• At least two years’ experience within an administrative role
• Experience within an Irish third level education environment would be an advantage
• Good interpersonal and communication skills
• Excellent organisation skills
• Experience of working to deadlines
• Pro-active time management
• Proficient in MS office with good writing skills (draft letters, minutes, presentations etc.)
Flexible approach to work and a “can-do” attitude

Salary: Specialist/Senior Administrator Salary Band €36,180 – €52,260
Annual Leave: 24 days per annum
Contract: Indefinite

Application Process

Applications are confined to existing NCI employees. Please email your covering letter and CV to recruitment@ncirl.ie by 5pm on Monday, 6th February, 2017.

The functions and responsibilities assigned to the State Funded Initiatives Officer are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the NCI.

National College of Ireland is an equal opportunities employer
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