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Position:                                   Work Placement Specialist


NCI Job Code:                           NCI0688


Reporting to:                            Careers Officer


Supervisor:                               Work Placement Supervisor


Purpose of Position:



Working as part of the Career Development & Employability team the work placement specialist will have a specific caseload of students undertaking ICT Skills, Springboard or other government funded courses in areas including data analytics, mobile technologies, cyber security, fin tech, digital marketing and web technologies and your role will have two distinct elements.  


You will

1)    Pro-actively develop strategic employer relationships, identify work placement opportunities for students (who are upskilling or re-entering the workforce) and manage the entire recruitment process.

2)    Design and deliver a careers module, employer events, careers fairs, industry panel events.

3)    Provide expert information, advice and guidance (individually, in group sessions and via webinars) in relation to career development, self-marketing, networking, employability and job applications.


So if you are a guidance professional or experienced recruiter who enjoys working to targets and under pressure, who likes to innovate, is great at working in a high energy collaborative team environment, is not afraid of administration, has a track record of achieving and exceeding expectations and a genuine passion for career development and helping students whose career trajectory is forward to achieve their career goals then we would love to hear from you.



Key Relationships:           


·         Director of Student Services

·         Career and Opportunities Officer

·         Work Placement Supervisor

·         Registrar

·         Students

·         Deans & Faculty

·         School Co-ordinators and administrators

·         External Clients


Key Responsibilities:


Module Development & Delivery:


·         Plan, manage and deliver a series of engaging career development workshops (online and in person) and seminars to students across a number of programmes.

·         Providing expert advice, information and support to students in relation to career development, self-marketing, job search strategies, career change and employability. 


Employer Activity:


·         Proactively targeting and liaising with employers regarding involving them in the curriculum, campus visits, careers fairs, recruitment events, presentations, etc.

·         Developing strategic relationships with prospective employers

·         Sourcing high quality work placement opportunities for all eligible students.

·         Managing the recruitment process from business development to student placement. (initial contact, advertising opportunities, recommending students, sending CVs, arranging interviews, managing feedback and offers)

·         Providing a programme of employer events for students e.g. careers fairs, networking opportunities, employer presentations.

·         Writing brochures, promoting the placement to employers using a variety of media and updating the website and social media outlets with new information.

·         Securing employer testimonials where appropriate.

·         Logging all employer contact on the appropriate system and producing weekly activity reports in relation to same.

·         Cross selling other courses and work placement programmes to employers.

·         Monitoring the suitability of placement opportunities; ensuring that employers are aware of their responsibilities to the student and of the student’s and the NCI’s responsibilities to them.



Student Preparation:


·         Ensuring students engage with the work placement process and meet all relevant learning outcomes. This will involve attending workshops & employer events, submitting CVs & LinkedIn profiles, undertaking mock interviews, preparing a career action plan and applying for work placements.

·         Reviewing and providing expert advice and input to student CVs, LinkedIn profiles & job applications and recommending improvements.

·         Maintaining constant contact with students and monitoring their activity in relation to work placement applications

·         Promoting placement opportunities to students in a range of media.

·         Advising students on their applications and on the requirements of them in undertaking a placement; providing a point of contact while the students are on placement and to provide feedback to employers following a placement.

·         Producing information leaflets and online tutorials for students relating to their job search.

·         Developing and maintaining initiatives at college wide and individual programmatic levels, to enhance the employability of students.

·         Providing assistance to students with special needs and devising tailored solutions for them.

·         Logging all student contact on the CRM database.




Networking & Market Awareness:


·         Researching, preparing, updating and editing career information and labour market intelligence materials.

·         Gathering and analysing market information, trends and competitor developments.

·         Attending relevant networking events.




·         Creating weekly activity reports detailing all key metrics.

·         Analysing data in relation to placement activity.




·       Contributing to events and careers service activities.

·       Such other activities as may be required to support the Student Services Department.


Key Attributes:


·       Graduate with 3-5 years’ experience within agency recruitment and a track record of meeting and exceeding targets.

·       Passion for career development and recruitment.

·       Proven track record of networking, building, developing and maintaining client relationships.

·       The ability to work on multiple tasks simultaneously, operate flexibly and shift focus with changing priorities and demands.

·       Proven track record of pro-actively engaging all stakeholders to ensure monthly placement targets are achieved.

·       Genuine interest in and ability to engage in targeted business development

·       Experience in networking, building, developing and maintaining client / candidate / student relationships.

·       Experience of and an understanding of the IT recruitment market would be an advantage.

·       Excellent IT skills and a strong understanding of social media and experience of using it in recruitment.

·       First rate interpersonal and communication skills and experience including delivering presentations and report writing.

·       A willingness to work flexibly to cover some events and activities outside of usual working hours is essential. 

·       Strong reporting abilities – the role holder will be required to report regularly on progress of all projects and activities.




Over the past 4 years National College of Ireland has successfully delivered Springboard/ICT Skills Conversion programmes to over 1,500 students. This year we have secured funding for an additional 600 students and as a result require an additional specialist to deliver an engaging career management module and secure relevant work placements students undertaking Springboard or other government funded courses in areas including data analytics, internet of things, mobile technologies, digital marketing and cloud computing.


We have 8 staff at present within Career Development and Employability who come from a variety of backgrounds - career guidance, agency and in house recruitment but what we all have in common is a passion for empowering and assisting our students to succeed in achieving their career goals. We have worked with students over the last 4 years and have celebrated some fantastic achievements and successes and are excited about is ahead of us for the next 12 months.




Salary:                           Specialist/Senior Administrator Band €36,000 - €52,000


Annual Leave:              24 days per annum

Contract:                      1 year, full-time, fixed-term.


Hours:                          Hours of work will be generally 9.00am to 5.00 pm. Springboard and ICT Skills Conversion courses are generally part time evening courses – as a result the Careers classes will be time tabled in the evenings.  In order to facilitate classes you will be required to work 10.00am to 6.00pm or 11.00am to 7.00pm as necessary.


Gard Vetting:                The successful applicant will be subject to Garda Vetting and must not have any convictions under the Sex Offenders Act 2001.


Application Process:     To apply, please e-mail your cover letter and CV, quoting reference number: NCI0688 to: recruitment@ncirl.ie by 5pm, 15th September 2016


Note: The functions and responsibilities assigned to the Work Placement Advisor are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the NCI.


National College of Ireland is an equal opportunities employer

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