Registrar 

Key Relationships: 

Key Responsibilities: 

•  Support Programme Directors to negotiate and map academic programmes for exchange students in consultation with partner institutions. 
  
• Support the development and oversight of existing and new academic partnership opportunities at a national, European and International level. 
• Provide guidance on the development of new transnational programmes and study-abroad opportunities. 
• Maintain and manage a register of NCI’s academic partnership and collaborative agreements to ensure accuracy, completeness and consistency.
• Proactively work alongside and provide administrative support to Faculty and Academic Leaders in the identification of new partnership opportunities.
• Provide strategic oversight and briefings to NCI leaders on incoming and outward partnership delegation meetings and contract negotiations. 
• Advise and support the work of academic and service leaders to ensure contractual obligations are met in line with NCI, National and Erasmus+ requirements. 
• Identify and build strong working relationships with counterparts in key institutions nationally, at a European level and internationally.
• Provide guidance and support to NCI faculty in their capacity as partnership liaison/relationship managers with their counterparts in partner institutions at a programme level. 
• Identify, promote and disseminate relevant opportunities under the Erasmus+ programme to students and staff.
• Establish and manage all necessary documentation for student and staff mobility.
• Submit grant requests for staff and student funding to Erasmus+.
• Establish and maintain the NCI Academic Partnerships Website and assist with marketing of the Erasmus+ programme and partnership activities through participation at college open days, education fairs, seminars, social media promotion and other initiatives.
• Ensure compliance with all requirements of the ERASMUS+ programme, including accurate recording of exchange partnership agreements, student exchanges, work placements and staff mobility and to manage the collation and dissemination of data and documents for audits by ERASMUS+.
• Provide an annual report on the effectiveness and impact of NCI’s academic Partnerships for consideration by the NCI Executive Group.
• Any other duties required by the Registrar which are consistent with the grade of the position. 

Key Attributes: 

• A minimum of 5 years’ experience working with Erasmus+, international or academic partners institutions in Ireland. 
• A minimum of 5 years’ experience of operational, contract and/or project management. 
• Experience of operating policy and practice that complies and maps against national and/or European standards and guidelines. 
• Experience of committee servicing and report writing. 
• Willingness to travel in Ireland and overseas. 
• High degree of organisational ability and attention to detail, including maintaining accurate database records, report writing and budget preparation and control.
• Proven ability to work independently, without close supervision, and as part of a team
• Proven ability to establish good working relationships with staff at all levels of an organisation both internally and externally

Contract: 

Permanent 

Salary:  

€53,836 - €74,028 (Manager Salary Band) 

Annual Leave: 

27 days per annum pro rata

Hours:

Full time

Application Process:

To apply, please e-mail your cover letter and CV both in PDF format ONLY, quoting reference number: NCI 1026 to: recruitment-cdolan@ncirl.ie by 5:00 pm, 27th February 2023.

Note: The functions and responsibilities assigned to the Academic Partnership Manager  are based on the current stated role and objectives of the College. These functions and responsibilities may alter in line with any change in the role and objectives of the College.

The successful applicant will be subject to Garda Vetting and must not have any convictions under the Sex Offenders Act 2001.

The Importance of Confidentiality

We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process.

Candidates' Obligations

In submitting a completed Curriculum Vitae and supporting documentation, candidates are declaring:

• That all the particulars furnished in their application are true and correct without omission and that they are aware of the qualifications and particulars for this position.
• That to the best of their knowledge that there is nothing in relation to their conduct, character or personal background of any nature that would adversely affect the position of trust in which they would be placed by virtue of this appointment.
• Their irrevocable consent to NCI making such enquiries as deemed necessary in respect of their suitability for the post in respect of which their application is made.
• Their acceptance and confirmation of the entitlement of NCI, as appropriate to, reject their application, or to terminate their employment (in the event of a contract of employment having been entered into on foot of this competition) if they have omitted to furnish NCI with any information relevant to their application or their continued employment or where they have made any false statement or misrepresentation relevant to this application or their continuing employment with the College. #

Candidates should note that they may be required to submit documentary evidence in support of any particulars given by them in their application for the post.

Data Protection Acts 1988 to 2018 and the Freedom of Information Acts 1997 to 2014 as amended

Data collected for the purposes of recruitment activities

NCI conducts recruitment processes to fill vacancies within the college. When applying for these competitions applicants are asked to submit a range of documents, e.g., a completed application form, CV and/or a personal statement or cover letter. For the purposes of recruitment activities, we will not collect any personal data that we do not need to assess your candidature for a role with us.

Legal Basis for Processing

NCI ’s legal basis for the processing of this data is a combination of individual consent, contractual necessity and legal obligations.

Withdrawal of Consent

Applicants can withdraw their consent for the processing of their personal data at any time by notifying the College. It is important to note that withdrawal of consent prior to the completion of the process will be considered as a withdrawal of the application.

What we do with your data

People who are directly employed by NCI and are based in Ireland process all the personal data collected for both recruitment and HR purposes.

Shortlisting

HR draft up the shortlisting documents and provide the initial screening to determine if a person meets the essential criteria of the competition. A shortlisting panel is generally made up of two senior grade staff members from the relevant department for which the role is being recruited.

Sharing of your data

Where you have been successfully shortlisted for a post, each interview panel member will be furnished with a copy of the relevant information of those who will be attending interview in order that they can review applications in advance of the interview process. All such information will be returned to NCI and shredded following the competition process. Some of the interview panel will be external interviewers, who are not employees of NCI but are engaged for the purpose and are strictly subject to the rules and policies of the College.

Access

Applicants can request and receive access to their data at any time and can request and receive a copy of this data, in electronic/transferable format.

Erasure

Applicants can request the data held be erased. In this case, the application for a position is considered withdrawn.

Rectification

Applicants can have any incorrect information corrected.

Objection / Withdraw

Applications can object to this information being processed and/or can request to withdraw from the application process

Complain

Applicants can make a complaint to our internal Information Governance and Data Protection Officer

NCI Information Governance and Data Protection Officer

National College of Ireland, Mayor Street, IFSC, Dublin 1

Tel (Direct): + 353 1 4498 523 ; Tel (Reception): + 353 1 4498 500

And/or make a complaint to the relevant authority

Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28

Tel: +353 (0) 761 104 800

National College of Ireland is an equal opportunities employer and is a Member of the Athena SWAN Charter. NCI is committed to serving our diverse community and welcomes applications from underrepresented groups.